UK-Swindon: Ship chartering services.


Preliminary Questions
This notice is for prior information only: Yes
This notice aims at reducing time-limits for receipt of tenders: No
This notice is a call for competition: No

Section I: Contracting Authority

I.1) Name and addresses:
UK Research & Innovation
British Antarctic Survey, Polaris House, North Star Avenue, Swindon, SN2 1FL, United Kingdom
Tel. +44 7545650605, Email: David.Williams1@ukri.org.uk
Contact: David Williams
Main Address: www.ukri.org.uk
NUTS Code: UK
Specifications and additional documents: As Above
I.2) Joint procurement:
The contract involves joint procurement: No.
The contract is awarded by a central purchasing body: No .

I.3) Communication
Further information can be obtained from: the above mentioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://ukri.delta-esourcing.com/delta/viewNotice.html?noticeId=580525649

I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity:
Other activity: Scientific Research

Section II: Object

II.1) Scope of the procurement - 1
II.1.1) Title: Antarctic Charter Vessels Framework
Reference number: UKRI-1410
II.1.2) Common Procurement Vocabulary:
63726400 - Ship chartering services.
II.1.3) Type of contract: SERVICES
II.1.4) Short description:
This PIN is to advise the market of UKRI/NERC/BAS intentions regarding the planned creation of a framework for the charter of vessels for transport of 1) cargo and passenger from UK to South Atlantic/Antarctica, 2) Passengers from UK port to Antarctica, providing hotel accommodation at Rothera for passengers (who will work ashore each day) and return of passengers from Rothera to UK port, 3) Passengers from Rothera to Antarctic gateway port (or Antarctic Gateway port to Rothera).
It is intended that a market engagement event will be held on 22/04/2021. Please refer to the additional information field for details on how to express an interest and information regarding the Market Engagement Event.
II.1.5) Estimated total value:
Value excluding VAT (give figures only) : 9,500,000 - GBP
II.1.6) Information about lots:
This contract is divided into lots: Yes
Maximum number of lots that may be awarded to one tenderer: 4
The contracting authority reserves the right to award contracts combining the following lots or groups of lots: Not Provided

II.2) Lot Description : 1
II.2.1) Title: Transport or cargo and passengers from UK port (Harwich). Call to Bird Island, King Edward Point, Signy and Rothera. (2 calls to each station) Return to UK. (Harwich)
Lot Number: 1
II.2.2) Additional CPV code(s):
63726400 - Ship chartering services.
II.2.3) Place of performance:
Region Codes:
UK - UNITED KINGDOM
II.2.4) Description of the procurement:
High Level ship requirements:
Minimum 50-passenger capacity UK to UK. Passengers on and off at BAS stations and ports called into.
Minimum 40 x 20 foot cargo container capacity, each container may weigh up to 20,000kg.
Fuel delivery to stations. To enable continued operation of the stations the vessel must have the ability to deliver fuel to Rothera, Bird Island and Signey Stations:
Capacity to carry Break bulk items of cargo that cannot be containerised.
Ability to carry all types of dangerous goods:
Small boating capability to include:
•Cargo tender with the capacity to deliver 10 tonnes of cargo or staff from ship to small Island stations where main ship cannot dock.
•Small boats to deploy scientific field parties via beach landings.
Ice class of sufficient standard to reach Rothera station in mid-December and not depart Rothera until late April. To reach Signy station in Early November. Polar Code compliant.
Must be able to dock at: KEP and Rothera.
II.2.14) Additional information
Not Provided

II.2) Lot Description : 2
II.2.1) Title: Transport of Passengers from UK port to Rothera. Provide hotel accommodation at Rothera for passengers (who will work ashore each day). Passengers from Rothera to UK port.
Lot Number: 2
II.2.2) Additional CPV code(s):
63726400 - Ship chartering services.
II.2.3) Place of performance:
Region Codes:
UK - UNITED KINGDOM
II.2.4) Description of the procurement:
High Level ship requirements:
100-passenger capacity UK to UK (including time at Rothera). Passengers on and off at BAS stations and ports called into.
Vessel to remain at Rothera to provide hotel accommodation for up to 100 people during the Rothera Antarctic summer season. It is anticipated that during the Antarctic season the vessel will have to return to an Antarctic gateway port to re fuel and re supply.
Small boating capability to include boats capable of beach landings.
The vessel must be capable of leaving the Rothera wharf each morning and returning each evening to allow aircraft operations to be completed by BAS aircraft.
Ice class of sufficient standard to reach Rothera station in mid-December and not depart Rothera until 1st May.
Polar Code compliant
Biosecurity compliant to BAS & Government of South Georgia and South Sandwich Islands (GSGSSI) specifications
II.2.14) Additional information
Not Provided

II.2) Lot Description : 3
II.2.1) Title: Transport of Passengers from Rothera to Antarctic gateway port (or Antarctic Gateway port to Rothera).
Lot Number: 3
II.2.2) Additional CPV code(s):
63726400 - Ship chartering services.
II.2.3) Place of performance:
Region Codes:
UK - UNITED KINGDOM
II.2.4) Description of the procurement:
High Level ship requirements:
To either deliver station staff to or from Rothera at the start or end of the season.
100-passenger capacity Rothera to Antarctic Gateway port (or vice versa). Passengers on and off at BAS stations and ports called into. All victualing, full board (food and soft drinks) to be included in charter cost.
Must be able to dock at Rothera or transfer staff and personal luggage between ship and Rothera station via small boats in a safe and efficient manner.
All fuel is to be procured by the ship operators and charged back to BAS at the same rate.
Ice class of sufficient standard to reach Rothera station as early as mid-December and as late as 1st May.
Polar Code compliant
Biosecurity compliant to BAS specifications & BAS Biosecurity Regulations
II.2.14) Additional information
Not Provided

II.2) Lot Description : 4
II.2.1) Title: Resupply of Halley Station or BAS traverse coastal depot site from Antarctic Gateway port. (For lot 4 only Antarctic Gateway port may include Cape Town)
Lot Number: 4
II.2.2) Additional CPV code(s):
63726400 - Ship chartering services.
II.2.3) Place of performance:
Region Codes:
UK - UNITED KINGDOM
II.2.4) Description of the procurement:
Ships going to Halley or to BAS traverse offload sites are required to be able to self-moor against either sea ice that is against the edge of the ice shelf or low shelf ice suitable for safe cargo operations. Due to the variability of thickness and condition of sea ice, cargo loads must be broken down on-board the ship. Snow machines will take cargo from the ships side to depot locations.
Cargo will be delivered to the Antarctic gateway port by BAS.
40 x 20 foot container capacity, each container may weigh up to 20,000kg.
Fuel delivery: To enable continued operation of the station and BAS traverse offload sites the vessel must have the ability to deliver:
•Bulk Aviation fuel to either Halley or traverse offload site.
•Drummed Aviation fuel.
Cranage to offload all cargo carried. (Minimum carnage should be 35,000kg at 20m reach)
Ice class of sufficient standard to reach Halley or traverse offload sites as early as 25th Dec or as late as 1st Mar.
Polar Code compliant
II.2.14) Additional information
Not Provided

II.3) Estimated Date of publication
01/05/2021


Section IV: Procedure

IV.1) Description
IV.1.8) Information about Government Procurement Agreement (GPA )
The contract is covered by the Government Procurement Agreement (GPA) - NO

Section VI: Complementary Information
VI.3) Additional Information:
If you would like to express an interest in relation to this requirement, please send an email with the title “UKRI-1410 Antarctic Vessel Charter Framework – Expression of Interest” to BASProcurement@ukri.org
Please include your company name and contact details in this email.
There will be a Supplier Event in relation to this requirement on the 22/04/2021 to present the aims of the project and the procurement process. It will also give suppliers a chance to ask any questions. The event will take place via Zoom from 2pm until 4pm.
If you wish to attend the Supplier Event, please confirm your attendance no later than 3pm 20/04/2021.

Details on how to join the event will be sent out by 4pm on 20/04/2021.
Please note, all suppliers that express an interest in this requirement will receive all the information that is shared at the Supplier Event, even if they cannot attend
To view this notice, please click here:
https://ukri.delta-esourcing.com/delta/viewNotice.html?noticeId=580525649
GO-2021415-PRO-18083641 TKR-2021415-PRO-18083640

VI.5) Date Of Dispatch Of This Notice: 15/04/2021