UK-Swindon: Lasers.

UK-Swindon: Lasers.

Section I: Contracting Authority

I.1) Name, Addresses and Contact Point(s):
UK Research & Innovation
Polaris House, North Star Avenue, Swindon, SN2 1FL, United Kingdom
Tel. +44 1793442000, Email:
Contact: STFC Procurement
Main Address:
NUTS Code: UKK14

I.2) Joint procurement:
The contract involves joint procurement: No
In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
The contract is awarded by a central purchasing body: No

I.4)Type of the contracting authority:
Body governed by public law

I.5) Main activity:
Other activity: Research and Innovation

Section II: Object Of The Contract

II.1) Scope of the procurement

II.1.1) Title: UKRI-1417 Mirror Mount Motorized Actuators And Controller(s)
Reference number: UKRI-1417

II.1.2) Main CPV code:
38636100 - Lasers.

II.1.3) Type of contract: SUPPLIES

II.1.4) Short description: UKRI-STFC require a motion control system for a new laser facility. The motion control system needs to include motorised actuators which can be controlled so that multiple actuators can be moved at the same time. It is expected that approximately 150 - 200 actuators will be needed in the system, although the full complement will not need to be moved at the same time. This system will evolve over time and so will need to be modular in nature and capable of expansion at a later date. The motion system provided must include a means by which control can be achieved using external software.

II.1.6) Information about lots
This contract is divided into lots: No

II.1.7) Total value of the procurement (excluding VAT)
Value: 300,000


II.2) Description

II.2.2) Additional CPV code(s):
Not Provided

II.2.3) Place of performance
Nuts code:
UKJ14 - Oxfordshire

Main site or place of performance:

II.2.4) Description of the procurement: The Science and Technology Facilities Council (STFC, part of UK Research and Innovation (UKRI)) has a requirement for the supply of motorised actuators and accompanying controller(s), to be incorporated as part of the Extreme Photonics Applications Centre (EPAC) Project.

The motorised actuators and controller(s) will form part of a Beam Steering System for a large laser facility. In the facility, multiple laser beams propagate hundreds of metres; the position of the beams can fluctuate owing to vibration or temperature variation if not controlled. Due to the long path lengths, small misalignments of a few millimetres can result in significant movements (centimetres or metres) at the output. Control of the laser beam alignment is therefore a crucial requirement to the success of the facility. This is achieved through automatic beam steering; a closed loop mechanism to compensate for these displacements in near real-time. The motorised actuators will be added to mirror mounts that will be placed at multiple locations along the beam path. Typically each mirror mount will have two actuators.

II.2.5) Award criteria:
Quality criterion - Name: Quality / Weighting: 60

Cost criterion - Name: Price / Weighting: 40

II.2.11) Information about options
Options: No

II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information: Not Provided

Section IV: Procedure

IV.1) Description

IV.1.1)Type of procedure: Open

IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement: No

IV.1.6) Information about electronic auction
An electronic auction has been used: No

IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure
Notice number in the OJEU: 2022/S 000-001501

IV.2.9) Information about termination of call for competition in the form of a prior information notice
The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

Contract No: Not Provided
Lot Number: Not Provided
Title: Not Provided

A contract/lot is awarded: Yes

V.2) Award of contract

V.2.1) Date of conclusion of the contract: 13/04/2022

V.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: Not Provided
Number of tenders received from tenderers from other EU Member States: Not Provided
Number of tenders received from tenderers from non-EU Member States: Not Provided
Number of tenders received by electronic means: Not Provided

V.2.3) Name and address of the contractor

The contract has been awarded to a group of economic operators: No

Contractor (No.1)
Newport Spectra-Physics Limited, 02096856
Units 3-4, Cowley Way, Weston Road, Crewe, CW1 6AG, United Kingdom
The contractor is an SME: No

V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: 300,000
Total value of the contract/lot: 300,000
Currency: GBP

V.2.5) Information about subcontracting
The contract is likely to be subcontracted: No

Section VI: Complementary information

VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
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VI.4) Procedures for review

VI.4.1) Review body
UK Research and Innovation
Polaris House, North Star Avenue, Swindon, SN2 1FL, United Kingdom

VI.4.3) Review procedure
Precise information on deadline(s) for review procedures: Not Provided

VI.4.4) Service from which information about the review procedure may be obtained
Not Provided

VI.5) Date of dispatch of this notice: 25/04/2022