UK-Swindon: Repair and maintenance services of electrical and mechanical building installations.

UK-Swindon: Repair and maintenance services of electrical and mechanical building installations.

Section I: Contracting Authority

I.1) Name, Addresses and Contact Point(s):
UK Research and Innovation
Polaris House, North Star Avenue, Swindon, SN2 2FL, United Kingdom
Tel. +44 1793442000, Email:
Main Address:
NUTS Code: UKK14

I.2) Joint procurement:
The contract involves joint procurement: No
In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
The contract is awarded by a central purchasing body: No

I.4)Type of the contracting authority:
Body governed by public law

I.5) Main activity:
Other activity: Government research and innovation

Section II: Object Of The Contract

II.1) Scope of the procurement

II.1.1) Title: UKRI-2104 STFC Air-Conditioning Maintenance, Reactive, Remedial and Project Installations
Reference number: UKRI-2104

II.1.2) Main CPV code:
50710000 - Repair and maintenance services of electrical and mechanical building installations.

II.1.3) Type of contract: SERVICES

II.1.4) Short description: The aim of this procurement is to contract with a Supplier to complete all Planned, Preventative Maintenance (PPM), reactive and remedial works pertaining to Air Conditioning across STFC Estates. This contract is for 2 years, with two optional extensions of one year starting from approximately mid October 2022. We are looking to contract with a specialist an Air Conditioning maintenance supplier who has the technical capability to deliver all aspects of these services stated in the tender documentation.

Please refer to the tender documentation held within the eSourcing portal for the full requirement and procurement process;

II.1.6) Information about lots
This contract is divided into lots: No

II.1.7) Total value of the procurement (excluding VAT)
Value: 1,130,000


II.2) Description

II.2.2) Additional CPV code(s):
Not Provided

II.2.3) Place of performance
Nuts code:
UKJ14 - Oxfordshire

Main site or place of performance:

II.2.4) Description of the procurement: UKRI, Science and Technology Facilities Council (STFC) is a public body of the Department for Business, Energy & Industrial Strategy (BEIS). This contract will cover all industrial Air Conditioning maintenance, reactive and remedial works at these STFC sites;

a. The Rutherford Appleton Laboratory in Oxfordshire (RAL).
b. The STFC Chilbolton Observatory in Hampshire.
c. The Cosener’s House, in Abingdon.

It should be noted that the Planned Preventative Maintenance (PPM) is the only service that is guaranteed through this contract. This accounts for an estimated £120,000.00 GPB ex VAT per year and is included in the values stated in the ITT. All other services stated in the specification shall be utilised as and when required and are not guaranteed.

Please refer to the tender documentation held within the eSourcing portal for full details of the requirement.

UKRI STFC will be holding a site tour for this requirement. It is strongly recommended that potential suppliers attend the site tour at Rutherford Appleton Laboratory (RAL) in order to gain complete clarity of the requirements and environment you would be working in. Site tours will be held on 26 July 2022 at 14:00hrs BST and 27 July 2022 at 14:00hrs BST and will last no more than 2 hours. Suppliers need only attend one of these tours. Two attendees from each supplier organisation are permitted to attend a site tour at RAL. To book on to the site tour, please submit the names, email addresses and vehicle registration numbers of those attending via the message function on the Delta eSourcing Portal, along with the date you wish to attend. Please confirm your attendance no later than 22 July 2022 at 14:00hrs BST.

II.2.5) Award criteria:
Quality criterion - Name: Quality / Weighting: 70

Cost criterion - Name: Price / Weighting: 30

II.2.11) Information about options
Options: No

II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information: Not Provided

Section IV: Procedure

IV.1) Description

IV.1.1)Type of procedure: Open

IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement: No

IV.1.6) Information about electronic auction
An electronic auction has been used: No

IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure
Notice number in the OJEU: 2022/S 000-019287

IV.2.9) Information about termination of call for competition in the form of a prior information notice
The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

Contract No: Not Provided
Lot Number: Not Provided
Title: Not Provided

A contract/lot is awarded: Yes

V.2) Award of contract

V.2.1) Date of conclusion of the contract: 04/11/2022

V.2.2) Information about tenders
Number of tenders received: 8
Number of tenders received from SMEs: Not Provided
Number of tenders received from tenderers from other EU Member States: Not Provided
Number of tenders received from tenderers from non-EU Member States: Not Provided
Number of tenders received by electronic means: Not Provided

V.2.3) Name and address of the contractor

The contract has been awarded to a group of economic operators: No

Contractor (No.1)
Airco Refrigeration & Air Conditioning Limited, 03418561
Airco House, Goulton St, Hull, HU3 4DL, United Kingdom
NUTS Code: UKE11
The contractor is an SME: Yes

V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: 1,130,000
Total value of the contract/lot: 1,130,000
Currency: GBP

V.2.5) Information about subcontracting
The contract is likely to be subcontracted: No

Section VI: Complementary information

VI.3) Additional information: To view this notice, please click here:

VI.4) Procedures for review

VI.4.1) Review body
UK Research & Innovation
Science & Technology Facilities Council, Rutherford Appleton Laboratory, Harwell, Oxford, OX11 0QX, United Kingdom
Tel. +44 1235446553

VI.4.3) Review procedure
Precise information on deadline(s) for review procedures: Not Provided

VI.4.4) Service from which information about the review procedure may be obtained
Not Provided

VI.5) Date of dispatch of this notice: 14/11/2022