UK-Oxford: Repair and maintenance services of electrical machinery, apparatus and associated equipment.
Section I: Contracting Authority
I.1) Name and addresses
UK Research & Innovation
Science & Technology Facilities Council, Rutherford Appleton Laboratory, Harwell, Oxford, OX110QX, United Kingdom
Tel. +44 1235446553, Email: STFCprocurement@ukri.org
Contact: STFC Procurement
Main Address: https://www.ukri.org/, Address of the buyer profile: https://www.ukri.org/
NUTS Code: UKJ14
I.2) Joint procurement
The contract involves joint procurement: No.
In the case of joint procurement involving different countries, state applicable national procurement law: Not provided
The contract is awarded by a central purchasing body: No.
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-Oxford:-Repair-and-maintenance-services-of-electrical-machinery%2C-apparatus-and-associated-equipment./2F9RHHM29P
Additional information can be obtained from: the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Other activity:

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: UKRI-2358 STFC Electrical Equipment Testing (Portable and Fixed Appliances)
Reference Number: UKRI-2358
II.1.2) Main CPV Code:
50532000 - Repair and maintenance services of electrical machinery, apparatus and associated equipment.

II.1.3) Type of contract: SERVICES
II.1.4) Short description: Service contract for the completion of all Electrical Equipment Testing for Portable and Fixed Appliances, across STFC Estates: Rutherford Appleton Laboratory, Chilbolton Observatory, and The Cosener's House.
II.1.5) Estimated total value:
Value excluding VAT: 720,000
Currency: GBP
II.1.6) Information about lots:
This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV codes:
Not Provided
II.2.3) Place of performance:
UKJ14 Oxfordshire

II.2.4) Description of procurement: Supplier to complete all Electrical Equipment Testing (Portable and Fixed Appliances) across STFC Estates. This contract is for 2 years, with two optional extensions of one year starting from approximately 1st May 2023, and the agreement shall be in place until 30th April 2025 with optional extensions to 30th April 2026 and 30th April 2027. The extension periods shall be based on meeting the key performance criteria within the first two and three years. We are looking to contract with a specialist supplier who has the technical capability to deliver in-line with IET In-service Inspection and Testing of Electrical Equipment, 5th Edition 2020 (or if superseded, then the current version) and STFC SHE Code SC17.
Our requirement is for a specialist supplier that will resource this contract to provide a dedicated, competent, and managed team who have a primary focus on pre-activity planning, liaison with the multiple clients appointed representatives, safety, reporting, quality, and respect for our operation. Currently the programme of inspection provides a continuous of works based on 1 and 4 yearly testing cycles.

Our facilities are not the usual office environments but, complex laboratory facilities where access arrangements require careful planning and liaison. Certain areas of the estate may require out of hours working to achieve the required outcomes.
II.2.5) Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value:
Value excluding VAT: 720,000
Currency: GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals: Contract may be extended by 1 year, and a further 1 year, after the minimum 2-year term (2 + 1 + 1). Renewal is depending on performance.

II.2.10) Information about variants:
Variants will be accepted: No
II.2.11) Information about options:
Options: No
Description of options: Not provided
II.2.12) Information about electronic catalogues:
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: No
Identification of the project: Not provided
II.2.14) Additional information: To respond to this opportunity please click here: https://ukri.delta-esourcing.com/respond/2F9RHHM29P


Section III: Legal, Economic, Financial And Technical Information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Not Provided
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
List and brief description of selection criteria:
Not Provided
Minimum level(s) of standards possibly required (if applicable) :
Not Provided
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
List and brief description of selection criteria:
Not Provided
Minimum level(s) of standards possibly required (if applicable) :
Not Provided
III.1.5) Information about reserved contracts (if applicable)
The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No
The execution of the contract is restricted to the framework of sheltered employment programmes: No

III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Reference to the relevant law, regulation or administrative provision:
Not Provided
III.2.2) Contract performance conditions
Not Provided
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
IV.1) Description OPEN
IV.1.1) Type of procedure: Open

IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement - NO
In the case of framework agreements justification for any duration exceeding 4 years: Not Provided


IV.1.6) Information about electronic auction:
An electronic auction will be used: No
Additional information about electronic auction: Not provided
IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure:
Notice number in the OJ S: Not provided
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 28/03/2023 Time: 14:00

IV.2.4) Languages in which tenders or requests to participate may be submitted: English,
IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
Duration in month(s): 3

IV.2.7) Conditions for opening of tenders:
Date: 28/03/2023
Time: 14:00


Section VI: Complementary Information
VI.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: February 2027
VI.2) Information about electronic workflows
Electronic ordering will be used Yes
Electronic invoicing will be accepted Yes
Electronic payment will be used Yes
VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://ukri.delta-esourcing.com/tenders/UK-UK-Oxford:-Repair-and-maintenance-services-of-electrical-machinery%2C-apparatus-and-associated-equipment./2F9RHHM29P

To respond to this opportunity, please click here:
https://ukri.delta-esourcing.com/respond/2F9RHHM29P
VI.4) Procedures for review
VI.4.1) Review body:
UK Research and Innovation
Polaris House, North Star Avenue, Swindon, SN2 1FL, United Kingdom
Tel. +44 1793547500, Email: STFCprocurement@ukri.org
VI.4.2) Body responsible for mediation procedures:
Not provided
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Not Provided
VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
VI.5) Date Of Dispatch Of This Notice: 20/02/2023

Annex A