UK-Swindon: Klystrons.

Section I: Contracting Authority

I.1) Name, Addresses and Contact Point(s):
UK Research & Innovation
https://www.ukri.org/, North Star Avenue, Swindon, SN2 1FL, United Kingdom
Tel. +44 7563420665, Email: Elizabeth.Gage@ukri.org
Contact: Elizabeth Gage
Main Address: https://www.ukri.org/
NUTS Code: UK

I.2) Joint procurement:
The contract involves joint procurement: No
In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
The contract is awarded by a central purchasing body: Yes

I.4)Type of the contracting authority:
Body governed by public law

I.5) Main activity:
Other activity: Research

Section II: Object Of The Contract

II.1) Scope of the procurement

II.1.1) Title: UKRI-3823 CLARA Linac 1 Replacement Modulators
Reference number: UKRI-3823

II.1.2) Main CPV code:
31711424 - Klystrons.


II.1.3) Type of contract: SUPPLIES

II.1.4) Short description: This contract concerns the design, manufacture, testing, delivery, to Daresbury Laboratory, installation, software, and documentation of a klystron modulator, which comprises of:-

1.A klystron modulator with filament supply to power a klystron heater, an ion pump power supply and focus power supplies to power the magnet solenoids.
2.A solid-state amplifier capable of supplying the peak RF drive power required to deliver 54 MW peak output power from the klystron.
3.A control system interface for the klystron modulator, and klystron, which is capable of interfacing with a top-level EPICS control system.
4.The supply of suitable mechanical and electrical drawings as well as software to enable the modulator to be maintained by competent engineers.
5.A factory acceptance test (FAT) to be conducted at the supplier’s factory.
6.Installation, commissioning, and a site acceptance test (SAT) to be performed at Daresbury Laboratory by the supplier.

II.1.6) Information about lots
This contract is divided into lots: No

II.1.7) Total value of the procurement (excluding VAT)
Value: 700,000

Currency:GBP

II.2) Description

II.2.2) Additional CPV code(s):
Not Provided

II.2.3) Place of performance
Nuts code:
UK - UNITED KINGDOM

Main site or place of performance:
UNITED KINGDOM


II.2.4) Description of the procurement: This contract concerns the design, manufacture, testing, delivery, to Daresbury Laboratory, installation, software, and documentation of a klystron modulator, which comprises of:-

1.A klystron modulator with filament supply to power a klystron heater, an ion pump power supply and focus power supplies to power the magnet solenoids.
2.A solid-state amplifier capable of supplying the peak RF drive power required to deliver 54 MW peak output power from the klystron.
3.A control system interface for the klystron modulator, and klystron, which is capable of interfacing with a top-level EPICS control system.
4.The supply of suitable mechanical and electrical drawings as well as software to enable the modulator to be maintained by competent engineers.
5.A factory acceptance test (FAT) to be conducted at the supplier’s factory.
6.Installation, commissioning, and a site acceptance test (SAT) to be performed at Daresbury Laboratory by the supplier.

II.2.5) Award criteria:

Price - Weighting: 100


II.2.11) Information about options
Options: No


II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: No


II.2.14) Additional information: The term and conditions relating to this purchase are provided in the Contract, which matches the Contract number cited in the narrative to this Purchase Order and are specific to this Contract. Where the Contract number is not so cited, then our standard terms and conditions will apply which are available at :- https://www.ukri.org/wp-content/uploads/2023/01/UKRI-090123-ProcurementContractData-2658-December2022.pdf


Section IV: Procedure

IV.1) Description

IV.1.1)Type of procedure: Award of a contract without prior publication of a call for competition in the Official Journal of the European Union in the cases listed below (please complete Annex D1)


IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement: No


IV.1.6) Information about electronic auction
An electronic auction has been used: No

IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure
Not Provided


IV.2.9) Information about termination of call for competition in the form of a prior information notice
The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

Contract No: Not Provided
Lot Number: Not Provided
Title: Not Provided

A contract/lot is awarded: Yes


V.2) Award of contract

V.2.1) Date of conclusion of the contract: 20/06/2024

V.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: Not Provided
Number of tenders received from tenderers from other EU Member States: Not Provided
Number of tenders received from tenderers from non-EU Member States: Not Provided
Number of tenders received by electronic means: Not Provided

V.2.3) Name and address of the contractor

The contract has been awarded to a group of economic operators: No

Contractor (No.1)
ScandiNova Systems AB, N/A
Typsnittsgatan 15, Uppsala, 75454, Sweden
Tel. +46 184805900
NUTS Code: SE
The contractor is an SME: No

V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: 684,800
Total value of the contract/lot: 684,800
Currency: GBP

V.2.5) Information about subcontracting
The contract is likely to be subcontracted: No

Section VI: Complementary information

VI.3) Additional information: The term and conditions relating to this purchase are provided in the Contract, which matches the Contract number cited in the narrative to this Purchase Order and are specific to this Contract. Where the Contract number is not so cited, then our standard terms and conditions will apply which are available at :- https://www.ukri.org/wp-content/uploads/2023/01/UKRI-090123-ProcurementContractData-2658-December2022.pdf
To view this notice, please click here:
https://ukri.delta-esourcing.com/delta/viewNotice.html?noticeId=880191952

VI.4) Procedures for review

VI.4.1) Review body
UK Research and Innovation
Polaris House, North Star Avenue, Swindon, SN2 1FL, United Kingdom

VI.4.2) Body responsible for mediation procedures
UK Research & Innovation
Science & Technology Facilities Council, Rutherford Appleton Laboratory, Harwell, Oxford, OX110QX, United Kingdom
Tel. +44 1235446553

VI.4.3) Review procedure
Precise information on deadline(s) for review procedures: Not Provided

VI.4.4) Service from which information about the review procedure may be obtained
Not Provided

VI.5) Date of dispatch of this notice: 02/08/2024




ANNEX D

1. Justification for the choice of the negotiated procedure without prior publication of a call for competition in accordance with Article 32 of Directive 2014/24/EU

No tenders or no suitable tenders/requests to participate in response to: Not Provided

The products involved are manufactured purely for the purpose of research, experiment, study or development under the conditions stated in the directive (for supplies only): No

The works, supplies or services can be provided only by a particular economic operator for the following reason: absence of competition for technical reasons

Extreme urgency brought about by events unforeseeable for the contracting authority and in accordance with the strict conditions stated in the directive: No

Additional deliveries by the original supplier ordered under the strict conditions stated in the directive: No



Procurement of supplies quoted and purchased on a commodity market: No

Purchase of supplies or services on particularly advantageous terms: No


3. Explanation
The contract has been awarded under regulation 32 (b) ii - The supplies can be supplied only by ScandiNova, as they are the only supplier who can meet the technical requirements outlined by UKRI.