UK-Swindon: Grounds maintenance services.

Section I: Contracting Authority

I.1) Name, Addresses and Contact Point(s):
UK Research & Innovation
Science & Technology Facilities Council, North Star Avenue, Polaris House, Swindon, SN2 1FL, United Kingdom
Tel. +44 7565200218, Email: STFCProcurement@ukri.org
Contact: STFC Procurement
Main Address: www.ukri.org
NUTS Code: UKK14

I.2) Joint procurement:
The contract involves joint procurement: No
In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
The contract is awarded by a central purchasing body: No

I.4)Type of the contracting authority:
Body governed by public law

I.5) Main activity:
Other activity: Research

Section II: Object Of The Contract

II.1) Scope of the procurement

II.1.1) Title: UKRI-3815 Landscape and Grounds maintenance, reactive and remedial works at STFC
Reference number: Not Provided

II.1.2) Main CPV code:
77314000 - Grounds maintenance services.


II.1.3) Type of contract: SERVICES

II.1.4) Short description: UKRI wishes to establish a Contract for the provision of Landscape and Grounds Maintenance, reactive and remedial works at STFC.

The site addressed for delivery of the goods and/or services are as follows:
a.Rutherford Appleton Laboratory, Harwell Campus, Didcot, OX11 0QX
b.STFC Chilbolton Observatory, Drove Road, Chilbolton, SO20 6BJ
c.The Cosener’s House, 15-16 Abbey Close, Abingdon, OX14 3JD


The estimated value of the opportunity is up to £1,668,000.00 excluding VAT across a potential 4 year term

Due to the size, UKRI-3815 Annex Folder will be sent to Suppliers separate via a link upon request. Suppliers are to submit their request for the UKRI-3815 Annex Folder, through the message centre on the Delta eSourcing Portal.

II.1.6) Information about lots
This contract is divided into lots: No

II.1.7) Total value of the procurement (excluding VAT)
Value: 1,668,000

Currency:GBP

II.2) Description

II.2.2) Additional CPV code(s):
Not Provided

II.2.3) Place of performance
Nuts code:
UK - UNITED KINGDOM

Main site or place of performance:
UNITED KINGDOM


II.2.4) Description of the procurement: UKRI wishes to establish a Contract for the provision of Landscape and Grounds Maintenance, reactive and remedial works at STFC.

The site addressed for delivery of the goods and/or services are as follows:
a.Rutherford Appleton Laboratory, Harwell Campus, Didcot, OX11 0QX
b.STFC Chilbolton Observatory, Drove Road, Chilbolton, SO20 6BJ
c.The Cosener’s House, 15-16 Abbey Close, Abingdon, OX14 3JD

The estimated value of the opportunity is up to £1,668,000.00 excluding VAT across a potential 4 year term, broken down approximately as follows:

Planned Preventative Maintenance: up to £330,000 per year
Reactive and Remedial Works: up to £65,000 per year
Estimate of PPM/reactive for new areas: £12,000 per year.
Projects works: up to £10,000 per year
Total spend: £417,000 per year

The full technical specification for this procurement can be found at Appendix A. It is essential that this Appendix is fully read, understood and assessed when considering this opportunity. Due to the size, UKRI-3815 Annex Folder will be sent to Suppliers separate via a link upon request. Suppliers are to submit their request for the UKRI-3815 Annex Folder, through the message centre on the Delta eSourcing Portal.

Site Tour:
UKRI STFC will be holding a site tour for this requirement. It is strongly recommended that potential suppliers attend the site tour at Rutherford Appleton Laboratory in order to gain complete clarity of the requirements and environment you would be working in.

II.2.5) Award criteria:
Quality criterion - Name: Technical / Weighting: 75

Cost criterion - Name: price / Weighting: 25


II.2.11) Information about options
Options: No


II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: No


II.2.14) Additional information: The Charges for Planned Preventative Maintenance (PPM) are guaranteed; however, all other work is to be called off as and when required and is therefore not guaranteed.


Section IV: Procedure

IV.1) Description

IV.1.1)Type of procedure: Open


IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement: No


IV.1.6) Information about electronic auction
An electronic auction has been used: No

IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure
Notice number in the OJEU: 2024/S 000-017615



IV.2.9) Information about termination of call for competition in the form of a prior information notice
The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

Contract No: Not Provided
Lot Number: Not Provided
Title: Not Provided

A contract/lot is awarded: Yes


V.2) Award of contract

V.2.1) Date of conclusion of the contract: 18/09/2024

V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: Not Provided
Number of tenders received from tenderers from other EU Member States: Not Provided
Number of tenders received from tenderers from non-EU Member States: Not Provided
Number of tenders received by electronic means: Not Provided

V.2.3) Name and address of the contractor

The contract has been awarded to a group of economic operators: No

Contractor (No.1)
Glendale Countryside Limited, 02121098
The Stables, Duxbury Park, Duxbury Hall Road, Chorley, PR7 4AT, United Kingdom
NUTS Code: UKD47
The contractor is an SME: No

V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: Not Provided
Total value of the contract/lot: 1,371,968
Currency: GBP

V.2.5) Information about subcontracting
The contract is likely to be subcontracted: No

Section VI: Complementary information

VI.3) Additional information: Procurement Contract Transparency Data: Redacted contract documents will be made available within the next 30 days on the UKRI website at: https://www.ukri.org/about-us/procurement-contract-transparency-data/
To view this notice, please click here:
https://ukri.delta-esourcing.com/delta/viewNotice.html?noticeId=891029078

VI.4) Procedures for review

VI.4.1) Review body
UK Research & Innovation
Polaris House, North Star Avenue, Swindon, SN2 1FL, United Kingdom
Tel. +44 7565200218, Email: STFCProcurement@ukri.org
Internet address: www.ukri.org

VI.4.2) Body responsible for mediation procedures
UK Research & Innovation
Science & Technology Facilities Council, Rutherford Appleton Laboratory, Harwell, Oxford, OX110QX, United Kingdom
Tel. +44 7565200218

VI.4.3) Review procedure
Precise information on deadline(s) for review procedures: Not Provided

VI.4.4) Service from which information about the review procedure may be obtained
Not Provided

VI.5) Date of dispatch of this notice: 03/10/2024