UK Research & Innovation: UKRI-3815 Landscape and Grounds Maintenance

UK-Swindon: Grounds maintenance services.


Preliminary Questions
   This notice is for prior information only: Yes
   This notice aims at reducing time-limits for receipt of tenders: No
   This notice is a call for competition: No
         
Section I: Contracting Authority

I.1) Name and addresses:
       UK Research & Innovation
       Polaris House, North Star Avenue, Swindon, SN1 2FL, United Kingdom
       Tel. +44 7565200218, Email: STFCProcurement@ukri.org
       Contact: STFC Procurement
       Main Address: www.ukri.org
       NUTS Code: UKK14
      Specifications and additional documents: As Above
I.2) Joint procurement:
   The contract involves joint procurement: No.
   The contract is awarded by a central purchasing body: No .

I.3) Communication          
   Further information can be obtained from: the above mentioned address

I.4) Type of the contracting authority    
   Body governed by public law
I.5) Main activity:    
   Other activity: Research

Section II: Object
      
II.1) Scope of the procurement - 1
   II.1.1) Title: UKRI-3815 Landscape and Grounds Maintenance    
          Reference number:
   II.1.2) Common Procurement Vocabulary:       
      77314000 - Grounds maintenance services.
   II.1.3) Type of contract: SERVICES
   II.1.4) Short description:    
      UK Research and Innovation (UKRI) Science and Technology Facilities Council (STFC) Require Service Provider complete all Planned, Preventative Maintenance (PPM), reactive and remedial works pertaining to Landscape and Grounds maintenance across STFC Estates. The three main sites covered within this requirement are: The Rutherford Appleton Laboratory in Oxfordshire (RAL), The STFC Chilbolton Observatory in Hampshire and Cosener’s House, in Abingdon.          
   II.1.5) Estimated total value:       
      Value excluding VAT (give figures only) : 1,668,000 - GBP
   II.1.6) Information about lots:
      This contract is divided into lots: No          
      Maximum number of lots that may be awarded to one tenderer: Not Provided       
      The contracting authority reserves the right to award contracts combining the following lots or groups of lots: Not Provided

II.2) Lot Description    
   II.2.3) Place of performance:       
      Region Codes:               
         UK - UNITED KINGDOM    
   II.2.4) Description of the procurement:       
      The aim of this procurement is to contract with a Service Provider to complete all Planned, Preventative Maintenance (PPM), reactive and remedial works pertaining to Landscaping and Grounds maintenance across STFC Estates. The services are currently sourced via a three-year contract, which comes to the end of its agreement in October 2024. We are now seeking to contract the services on a long term. This contract is for 3 years, with an optional extension of one year starting from approximately 1st November 2024, and the agreement shall be in place until 31st October 2027 with an optional extension to 31st October 2028. A 1-month mobilisation period will take place for the Service Provider, which will commence 30th September 2024. STFC have facilities at three main sites which we require the successful Service Provider to maintain: The Rutherford Appleton Laboratory (RAL) in Oxfordshire (OX11 0QX) The STFC Chilbolton Observatory in Hampshire (SO20 6BJ) Cosener’s House, in Abingdon (OX14 3JD). Further details of the scope and sites will be provided at the supplier engagement days and within the Invitation to Tender pack once published. This Prior Information Notice is being issued to undertake a Supplier Engagement event split over 2 days. The first part of the Supplier Engagement Event, STFC will host on Monday 29th April at 10:00-14:00BST to present the aims and requirements of the project, the procurement process and a tour around the RAL site. The second part of the Supplier Engagement Event will take place on Tuesday 30th April where STFC will host a Site Tour at our 2 smaller sites that are included in the requirement: 10:00-11:00BST will be a site visit of The Coseners House (Abbey Close, Abingdon, Oxforshire, OX14 3JD) 13:00-14:00BST will be a site visit of Chilbolton Observatory (Drove Road, Stockbridge, Hampshire, SO20 6BJ) There is opportunity to raise questions and STFC will request post event feedback. If you would like to express your interest in the Supplier Event, please send an email with the subject “UKRI-3815 Landscaping and Grounds Maintenance – EOI” to STFCprocurement@ukri.org. Please submit the names, email addresses and vehicle registration numbers of those attending. Please confirm that you will be attending all sessions, or please state the session(s) that you plan to attend. Please send this email no later than Wednesday 24th April at 14:00. With information regarding getting to the sites/parking being sent Friday 26th April. Two attendees from each supplier organisation are permitted.    
   II.2.14) Additional information          
      Please note, the deadline date referenced in this notice is not the deadline for submission of tenders. This deadline date is for expressing an interest to attend the Supplier Event. All dates for the tender timetable will be provided in a Contract Notice after the Supplier Event    


II.3) Estimated Date of publication
         13/05/2024
      
      
Section IV: Procedure   

IV.1) Description       
   IV.1.8) Information about Government Procurement Agreement (GPA )
         The contract is covered by the Government Procurement Agreement (GPA) - YES

Section VI: Complementary Information    
VI.3) Additional Information:       
   To view this notice, please click here:
https://ukri.delta-esourcing.com/delta/viewNotice.html?noticeId=852191083
GO-202445-PRO-25693263 TKR-202445-PRO-25693262        

VI.5) Date Of Dispatch Of This Notice: 05/04/2024