UK Research & Innovation: UKRI-1665 Freia Sample Positioning System

UK Research & Innovation is using Delta eSourcing to run this tender exercise

Notice Summary

Title:	UKRI-1665 Freia Sample Positioning System
Notice type:	Contract Notice
Authority:	UK Research & Innovation
Nature of contract:	Supplies
Procedure:	Open
Short Description:	The requirement is for the design, manufacture, testing, delivery and installation of the Sample Positioning System to ESS Lund Sweden. The Sample Positioning System (SPS) will be used to orient samples in the neutron beam during experiments. Alignment of the flat surface or interface under examination is achieved through closed-loop feedback from the downstream neutron detector. The SPS will be used with a diverse range of sample configurations. Some of the key sample cases have been briefly described here, though as Freia is designed to cover a wide range of samples, this is not an exhaustive account of the samples that will be used
Published:	10/09/2021 14:34

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UK-Swindon: Laboratory, optical and precision equipments (excl. glasses).
Section I: Contracting Authority
      I.1) Name and addresses
             UK Research & Innovation
             Polaris House, Polaris House, North Star Avenue, Swindon, SN2 1FL, United Kingdom
             Tel. +44 7562900776, Email: david.church@ukri.org
             Contact: David Church
             Main Address: https://ukri.delta-esourcing.com/
             NUTS Code: UKH
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-Swindon:-Laboratory%2C-optical-and-precision-equipments-%28excl.-glasses%29./4PXR5DCF49
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent electronically via https://ukri.delta-esourcing.com/ to the abovementioned address
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Body governed by public law
      I.5) Main activity
            Other activity:

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: UKRI-1665 Freia Sample Positioning System
      Reference Number: UKRI-1665
      II.1.2) Main CPV Code:
      38000000 - Laboratory, optical and precision equipments (excl. glasses).

      II.1.3) Type of contract: SUPPLIES
      II.1.4) Short description: The requirement is for the design, manufacture, testing, delivery and installation of the Sample Positioning System to ESS Lund Sweden.

The Sample Positioning System (SPS) will be used to orient samples in the neutron beam during experiments.

Alignment of the flat surface or interface under examination is achieved through closed-loop feedback from the downstream neutron detector.

The SPS will be used with a diverse range of sample configurations.

Some of the key sample cases have been briefly described here, though as Freia is designed to cover a wide range of samples, this is not an exhaustive account of the samples that will be used
      II.1.5) Estimated total value:
      Value excluding VAT: 200,000
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: No

II.2) Description

      II.2.2) Additional CPV codes:
      Not Provided
      II.2.3) Place of performance:
      UKH EAST OF ENGLAND

      II.2.4) Description of procurement: The SPS will be used with a diverse range of sample configurations. Some of the key sample cases have been briefly described here, though as Freia is designed to cover a wide range of samples, this is not an exhaustive account of the samples that will be used. The motion requirements set out in §5.2 provide flexibility to cover the range of conceivable samples.
      II.2.5) Award criteria:
            Criteria below
            Quality criterion - Name: Quality / Weighting: 60

            Cost criterion - Name: Price / Weighting: 40

      II.2.6) Estimated value:
      Value excluding VAT: 200,000
      Currency: GBP
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in days: 36
      This contract is subject to renewal: No
      Description of renewals: Not provided

      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No
      Identification of the project: Not provided
      II.2.14) Additional information: Not provided

Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:
      Not Provided
      III.1.2) Economic and financial standing
      Selection criteria as stated in the procurement documents
      List and brief description of selection criteria:
      Not Provided
      Minimum level(s) of standards possibly required (if applicable) :
      Not Provided
      III.1.3) Technical and professional ability
      Selection criteria as stated in the procurement documents
      List and brief description of selection criteria:
      Not Provided
      Minimum level(s) of standards possibly required (if applicable) :
      Not Provided
      III.1.5) Information about reserved contracts (if applicable)
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No
      The execution of the contract is restricted to the framework of sheltered employment programmes: No

   III.2) Conditions related to the contract

      III.2.2) Contract performance conditions
      Not Provided
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description OPEN
      IV.1.1) Type of procedure: Open

   IV.1.3) Information about a framework agreement or a dynamic purchasing system
         The procurement involves the establishment of a framework agreement - NO
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided


   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 22/10/2021 Time: 16:00

      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
         Duration in month(s): 3

      IV.2.7) Conditions for opening of tenders:
         Date: 22/10/2021
         Time: 17:00


Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: No
   Estimated timing for further notices to be published: Not provided
   VI.2) Information about electronic workflows
   Electronic ordering will be used Yes
   Electronic invoicing will be accepted Yes
   Electronic payment will be used Yes
   VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://ukri.delta-esourcing.com/tenders/UK-UK-Swindon:-Laboratory%2C-optical-and-precision-equipments-%28excl.-glasses%29./4PXR5DCF49

To respond to this opportunity, please click here:
https://ukri.delta-esourcing.com/respond/4PXR5DCF49
   VI.4) Procedures for review
   VI.4.1) Review body:
             UK Research and Innovation
       Polaris House, North Star Avenue, Swindon, SN2 1FL, United Kingdom
   VI.4.2) Body responsible for mediation procedures:
Not provided
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:
    Not Provided
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
   VI.5) Date Of Dispatch Of This Notice: 10/09/2021

Annex A

View any Notice Addenda

UKRI-1665 Freia Sample Positioning System

UK-Swindon: Laboratory, optical and precision equipments (excl. glasses).

Section I: Contracting authority/entity (as stated in the original notice)

I.1) Name and addresses
       UK Research & Innovation
       Polaris House, Polaris House, North Star Avenue, Swindon, SN2 1FL, United Kingdom
       Tel. +44 7562900776, Email: david.church@ukri.org
       Contact: David Church
       Main Address: https://ukri.delta-esourcing.com/
       NUTS Code: UKH

Section II: Object (as stated in the original notice)

II.1) Scope of the procurement

   II.1.1) Title: UKRI-1665 Freia Sample Positioning System      Reference number: UKRI-1665
   II.1.2) Main CPV code:
      38000000 - Laboratory, optical and precision equipments (excl. glasses).

   II.1.3) Type of contract: SUPPLIES
   II.1.4) Short Description: The requirement is for the design, manufacture, testing, delivery and installation of the Sample Positioning System to ESS Lund Sweden.

The Sample Positioning System (SPS) will be used to orient samples in the neutron beam during experiments.

Alignment of the flat surface or interface under examination is achieved through closed-loop feedback from the downstream neutron detector.

The SPS will be used with a diverse range of sample configurations.

Some of the key sample cases have been briefly described here, though as Freia is designed to cover a wide range of samples, this is not an exhaustive account of the samples that will be used

Section VI: Complementary information

V1.5) Date of dispatch of this notice: 11/10/2021

VI.6) Original notice reference:

   Notice Reference:    2021 - 347150
   Notice number in OJ S: Not Provided
   Date of dispatch of the original notice: 10/09/2021

Section VII: Changes

VII.1) Information to be changed or added

      VII.1.1) Reason for change: Modification of original information submitted by the contracting authority

      VII.1.2) Text to be corrected in original notice No: 1

         Section Number: IV.2.2
         Place of text to be modified: Not provided
         Instead of:
         Date: 22/10/2021
         Local Time: 16:00
         Read:
         Date: 05/11/2021
         Local Time: 16:00

      VII.1.2) Text to be corrected in original notice No: 2

         Section Number: IV.2.7
         Place of text to be modified: Not provided
         Instead of:
         Date: 22/10/2021
         Local Time: 17:00
         Read:
         Date: 05/11/2021
         Local Time: 17:00

VII.2) Other additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://ukri.delta-esourcing.com/tenders/UK-UK-Swindon:-Laboratory%2C-optical-and-precision-equipments-%28excl.-glasses%29./4PXR5DCF49

To respond to this opportunity, please click here:
https://ukri.delta-esourcing.com/respond/4PXR5DCF49

View Award Notice

UK-Swindon: Laboratory, optical and precision equipments (excl. glasses).

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       UK Research & Innovation
       Polaris House, Polaris House, North Star Avenue, Swindon, SN2 1FL, United Kingdom
       Tel. +44 7562900776, Email: david.church@ukri.org
       Contact: David Church
       Main Address: https://ukri.delta-esourcing.com/
       NUTS Code: UKH

   I.2) Joint procurement:
      The contract involves joint procurement: No
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Body governed by public law

   I.5) Main activity:
      Other activity: Research

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: UKRI-1665 Freia Sample Positioning System
      Reference number: UKRI-1665

      II.1.2) Main CPV code:
         38000000 - Laboratory, optical and precision equipments (excl. glasses).

      II.1.3) Type of contract: SUPPLIES

      II.1.4) Short description: The requirement is for the design, manufacture, testing, delivery and installation of the Sample Positioning System to ESS Lund Sweden.

The Sample Positioning System (SPS) will be used to orient samples in the neutron beam during experiments.

Alignment of the flat surface or interface under examination is achieved through closed-loop feedback from the downstream neutron detector.

The SPS will be used with a diverse range of sample configurations.

Some of the key sample cases have been briefly described here, though as Freia is designed to cover a wide range of samples, this is not an exhaustive account of the samples that will be used

      II.1.6) Information about lots
         This contract is divided into lots: No

      II.1.7) Total value of the procurement (excluding VAT)
          Value: 219,818

         Currency:GBP

   II.2) Description

      II.2.2) Additional CPV code(s):
      Not Provided

      II.2.3) Place of performance
      Nuts code:
      UKH - EAST OF ENGLAND

      Main site or place of performance:
      EAST OF ENGLAND


      II.2.4) Description of the procurement: The SPS will be used with a diverse range of sample configurations. Some of the key sample cases have been briefly described here, though as Freia is designed to cover a wide range of samples, this is not an exhaustive account of the samples that will be used. The motion requirements set out in §5.2 provide flexibility to cover the range of conceivable samples.

      II.2.5) Award criteria:
      Quality criterion - Name: Quality / Weighting: 60

      Cost criterion - Name: Price / Weighting: 40


      II.2.11) Information about options
         Options: No


      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No


      II.2.14) Additional information: Not Provided

Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Open

   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No


   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2021/S 000-000



   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: Not Provided
   Lot Number: Not Provided
   Title: Not Provided

   A contract/lot is awarded: Yes

   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 15/12/2021

      V.2.2) Information about tenders
         Number of tenders received: 3
         Number of tenders received from SMEs: Not Provided
         Number of tenders received from tenderers from other EU Member States: Not Provided
         Number of tenders received from tenderers from non-EU Member States: Not Provided
         Number of tenders received by electronic means: Not Provided

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No

         Contractor (No.1)
             Symetrie, N/A
             10 allée Charles Babbage, 30000 Nîmes, 30000 Nîmes, 30000 Nîme, France
             NUTS Code: FR
            The contractor is an SME: Yes

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: Not Provided
         Total value of the contract/lot: 219,818
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No

Section VI: Complementary information

   VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
https://ukri.delta-esourcing.com/delta/viewNotice.html?noticeId=653397399

   VI.4) Procedures for review

      VI.4.1) Review body
          UK Research and Innovation
          Polaris House, North Star Avenue, Swindon, SN2 1FL, United Kingdom

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 23/12/2021