UK Research & Innovation: BGS Replacement Lighting Framework Agreement

UK Research & Innovation is using Delta eSourcing to run this tender exercise

Notice Summary

Title:	BGS Replacement Lighting Framework Agreement
Notice type:	Contract Notice
Authority:	UK Research & Innovation
Nature of contract:	Supplies
Procedure:	Open
Short Description:	UKRI wishes to establish a Framework Agreement to support the British Geological Survey (BGS) with replacement lighting projects at their head office (Keyworth, Nottinghamshire). As part of BGS’s strategy to reduce energy consumption we are looking to replace older style light fittings with more efficient LED alternatives. There will be additional benefits of cost saving through reduced maintenance requirements realised from increased life expectancy of installed parts and expected reduced frequency of lighting repairs. The aim of the procurement is to put in place a framework of Suppliers, from which mini-competitions can be undertaken, to award Call-Off Contracts for individual lighting projects, as needed and afforded.
Published:	16/12/2021 08:58

Please note that the deadline for response to this opportunity has passed. However, you can still register or log-into the Delta eSourcing solution to prepare your Supplier Profile for future opportunities.

View Full Notice

UK-Keyworth: Lighting systems.
Section I: Contracting Authority
      I.1) Name and addresses
             UKRI - British Geological Survey
             British Geological Survey, Nicker Hill, Nottingham, Keyworth, NG12 5GG, United Kingdom
             Tel. +44 1235446553, Email: bgsprocurement@ukri.org
             Contact: Helen Forsythe
             Main Address: www.ukri.org
             NUTS Code: UKF16
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-Keyworth:-Lighting-systems./5M446QGX38
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent to the abovementioned address
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Body governed by public law
      I.5) Main activity
            Other activity:

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: BGS Replacement Lighting Framework Agreement
      Reference Number: UKRI 1869
      II.1.2) Main CPV Code:
      31527260 - Lighting systems.

      II.1.3) Type of contract: SUPPLIES
      II.1.4) Short description: UKRI wishes to establish a Framework Agreement to support the British Geological Survey (BGS) with replacement lighting projects at their head office (Keyworth, Nottinghamshire).

As part of BGS’s strategy to reduce energy consumption we are looking to replace older style light fittings with more efficient LED alternatives. There will be additional benefits of cost saving through reduced maintenance requirements realised from increased life expectancy of installed parts and expected reduced frequency of lighting repairs.
The aim of the procurement is to put in place a framework of Suppliers, from which mini-competitions can be undertaken, to award Call-Off Contracts for individual lighting projects, as needed and afforded.
      II.1.5) Estimated total value:
      Value excluding VAT: 400,000
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: No

II.2) Description

      II.2.2) Additional CPV codes:
      Not Provided
      II.2.3) Place of performance:
      UKF16 South Nottinghamshire

      II.2.4) Description of procurement: To put in place a framework of Suppliers, from which mini-competitions can be undertaken, to award Call-Off Contracts for individual lighting projects, as needed and afforded.
      II.2.5) Award criteria:
            Criteria below
            Quality criterion - Name: Adherence to Specification & Quality of Technical Bid / Weighting: 30
            Quality criterion - Name: Managing Competency & Continuity / Weighting: 10
            Quality criterion - Name: Risk & Mitigation of Risk / Weighting: 10
            Quality criterion - Name: Warranty Goods - Batteries / Weighting: 10
            Quality criterion - Name: Social Value / Weighting: 10

            Price - Weighting: 30

      II.2.6) Estimated value:
      Value excluding VAT: 400,000
      Currency: GBP
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 15
      This contract is subject to renewal: Yes
      Description of renewals: This framework Agreement will be awarded for the initial period ending March 2023 with an option to extend a further 2 x 12-month periods.

      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       Yes
      Description of options: This framework Agreement will be awarded for the initial period ending March 2023 with an option to extend a further 2 x 12-month periods.
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No
      Identification of the project: Not provided
      II.2.14) Additional information: To respond to this opportunity please click here: https://ukri.delta-esourcing.com/respond/5M446QGX38

Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:
      Not Provided
      III.1.2) Economic and financial standing
      List and brief description of selection criteria:
      Not Provided
      Minimum level(s) of standards possibly required (if applicable) :
      Not Provided
      III.1.3) Technical and professional ability
      List and brief description of selection criteria:
      Not Provided
      Minimum level(s) of standards possibly required (if applicable) :
      Not Provided
      III.1.5) Information about reserved contracts (if applicable)
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No
      The execution of the contract is restricted to the framework of sheltered employment programmes: No

   III.2) Conditions related to the contract

      III.2.2) Contract performance conditions
      Not Provided
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description OPEN
      IV.1.1) Type of procedure: Open

   IV.1.3) Information about a framework agreement or a dynamic purchasing system
         The procurement involves the establishment of a framework agreement
         Framework agreement with several operators
         Envisaged maximum number of participants to the framework agreement:
Not Provided
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided


   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 18/01/2022 Time: 09:00

      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
         Duration in month(s): 3

      IV.2.7) Conditions for opening of tenders:
         Date: 18/01/2022
         Time: 09:00
         Place:
         Nottingham


Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: No
   Estimated timing for further notices to be published: Not provided
   VI.2) Information about electronic workflows
   Electronic ordering will be used No
   Electronic invoicing will be accepted No
   Electronic payment will be used No
   VI.3) Additional Information: For more information about this opportunity, please visit the Delta eSourcing portal at:
https://ukri.delta-esourcing.com/tenders/UK-UK-Keyworth:-Lighting-systems./5M446QGX38

To respond to this opportunity, please click here:
https://ukri.delta-esourcing.com/respond/5M446QGX38
   VI.4) Procedures for review
   VI.4.1) Review body:
             UK Research and Innovation
       Polaris House, North Star Avenue, Swindon, SN12 1FL, United Kingdom
   VI.4.2) Body responsible for mediation procedures:
Not provided
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:
    Not Provided
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
   VI.5) Date Of Dispatch Of This Notice: 16/12/2021

Annex A

View any Notice Addenda

BGS Replacement Lighting Framework Agreement

UK-Keyworth: Lighting systems.

Section I: Contracting authority/entity (as stated in the original notice)

I.1) Name and addresses
       UKRI - British Geological Survey
       British Geological Survey, Nicker Hill, Nottingham, Keyworth, NG12 5GG, United Kingdom
       Tel. +44 1235446553, Email: bgsprocurement@ukri.org
       Contact: Helen Forsythe
       Main Address: www.ukri.org
       NUTS Code: UKF16

Section II: Object (as stated in the original notice)

II.1) Scope of the procurement

   II.1.1) Title: BGS Replacement Lighting Framework Agreement      Reference number: UKRI 1869
   II.1.2) Main CPV code:
      31527260 - Lighting systems.

   II.1.3) Type of contract: SUPPLIES
   II.1.4) Short Description: UKRI wishes to establish a Framework Agreement to support the British Geological Survey (BGS) with replacement lighting projects at their head office (Keyworth, Nottinghamshire).

As part of BGS’s strategy to reduce energy consumption we are looking to replace older style light fittings with more efficient LED alternatives. There will be additional benefits of cost saving through reduced maintenance requirements realised from increased life expectancy of installed parts and expected reduced frequency of lighting repairs.
The aim of the procurement is to put in place a framework of Suppliers, from which mini-competitions can be undertaken, to award Call-Off Contracts for individual lighting projects, as needed and afforded.

Section VI: Complementary information

V1.5) Date of dispatch of this notice: 14/01/2022

VI.6) Original notice reference:

   Notice Reference:    2022 - 390143
   Notice number in OJ S: Not Provided
   Date of dispatch of the original notice: 16/12/2021

Section VII: Changes

VII.1) Information to be changed or added

      VII.1.1) Reason for change: Modification of original information submitted by the contracting authority

      VII.1.2) Text to be corrected in original notice No: 1

         Section Number: IV.2.2
         Place of text to be modified: Bid Return Date
         Instead of:
         Date: 18/01/2022
         Local Time: 09:00
         Read:
         Date: 25/01/2022
         Local Time: 10:00

VII.2) Other additional information: We have decided to extend the deadline for bid submissions until Tuesday 25th January 10am.

Although this project is already running later than hoped, we appreciate that the supply chain is experiencing difficulties more so than usual.
NOTE: The target Completion remains 31 March 2022 as detailed in the Tender pack published.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://ukri.delta-esourcing.com/tenders/UK-UK-Keyworth:-Lighting-systems./5M446QGX38

To respond to this opportunity, please click here:
https://ukri.delta-esourcing.com/respond/5M446QGX38

Additional Addresses And Contact Points

   IV) Address of the other contracting entity on behalf of which the contracting entity is purchasing
      1. Contracting Authority/Entity:
          UKRI
          British Geological Survey, Nicker Hill, Nottingham, Keyworth, NG12 5GG, United Kingdom
          Email: helen.forsythe@ukri.org
          Contact: Helen Forsythe
          Main Address: WWW.UKRI.ORG
          NUTS Code: UKK14

BGS Replacement Lighting Framework Agreement

UK-Keyworth: Lighting systems.

Section I: Contracting authority/entity (as stated in the original notice)

I.1) Name and addresses
       UKRI - British Geological Survey
       British Geological Survey, Nicker Hill, Nottingham, Keyworth, NG12 5GG, United Kingdom
       Tel. +44 1235446553, Email: bgsprocurement@ukri.org
       Contact: Helen Forsythe
       Main Address: www.ukri.org
       NUTS Code: UKF16

Section II: Object (as stated in the original notice)

II.1) Scope of the procurement

   II.1.1) Title: BGS Replacement Lighting Framework Agreement      Reference number: UKRI 1869
   II.1.2) Main CPV code:
      31527260 - Lighting systems.

   II.1.3) Type of contract: SUPPLIES
   II.1.4) Short Description: UKRI wishes to establish a Framework Agreement to support the British Geological Survey (BGS) with replacement lighting projects at their head office (Keyworth, Nottinghamshire).

As part of BGS’s strategy to reduce energy consumption we are looking to replace older style light fittings with more efficient LED alternatives. There will be additional benefits of cost saving through reduced maintenance requirements realised from increased life expectancy of installed parts and expected reduced frequency of lighting repairs.
The aim of the procurement is to put in place a framework of Suppliers, from which mini-competitions can be undertaken, to award Call-Off Contracts for individual lighting projects, as needed and afforded.

Section VI: Complementary information

V1.5) Date of dispatch of this notice: 21/02/2022

VI.6) Original notice reference:

   Notice Reference:    2022 - 423147
   Notice number in OJ S: Not Provided
   Date of dispatch of the original notice: 18/02/2022

Section VII: Changes

VII.1) Information to be changed or added

      VII.1.1) Reason for change: Modification of original information submitted by the contracting authority

      VII.1.2) Text to be corrected in original notice No: 1

         Section Number: V.2.3
         Lot No: Not provided
         Place of text to be modified: V.2.3
         Instead of: Unit 1, 528.10 Rutherford Avenue, Chandlers Ford, Didcot, OX11 0DF, United Kingdom
         Read: New Kings Court, Tollgate, Chandler’s Ford, Eastleigh, Hampshire, SO53 3LG


VII.2) Other additional information: Address only of Contractor No.1 corrected.
To view this notice, please click here:
https://ukri.delta-esourcing.com/delta/viewNotice.html?noticeId=669191603

BGS Replacement Lighting Framework Agreement

UK-Swindon: Lighting systems.

Section I: Contracting authority/entity (as stated in the original notice)

I.1) Name and addresses
       UK Research & Innovation
       Polaris House, North Star Avenue, Nottingham, Swindon, SN12 1FL, United Kingdom
       Tel. +44 1235446553, Email: bgsprocurement@ukri.org
       Contact: Helen Forsythe
       Main Address: www.ukri.org
       NUTS Code: UKF16

Section II: Object (as stated in the original notice)

II.1) Scope of the procurement

   II.1.1) Title: BGS Replacement Lighting Framework Agreement      Reference number: UKRI 1869
   II.1.2) Main CPV code:
      31527260 - Lighting systems.

   II.1.3) Type of contract: SUPPLIES
   II.1.4) Short Description: UKRI wishes to establish a Framework Agreement to support the British Geological Survey (BGS) with replacement lighting projects at their head office (Keyworth, Nottinghamshire).

As part of BGS’s strategy to reduce energy consumption we are looking to replace older style light fittings with more efficient LED alternatives. There will be additional benefits of cost saving through reduced maintenance requirements realised from increased life expectancy of installed parts and expected reduced frequency of lighting repairs.
The aim of the procurement is to put in place a framework of Suppliers, from which mini-competitions can be undertaken, to award Call-Off Contracts for individual lighting projects, as needed and afforded.

Section VI: Complementary information

V1.5) Date of dispatch of this notice: 21/02/2022

VI.6) Original notice reference:

   Notice Reference:    2022 - 423147
   Notice number in OJ S: Not Provided
   Date of dispatch of the original notice: 18/02/2022

Section VII: Changes

VII.1) Information to be changed or added

      VII.1.1) Reason for change: Modification of original information submitted by the contracting authority

      VII.1.2) Text to be corrected in original notice No: 1

         Section Number: V.2.3
         Lot No: Not provided
         Place of text to be modified: V.2.3 Contractor No.1
         Instead of: Unit 1, 528.10 Rutherford Avenue, Chandlers Ford, Didcot, OX11 0DF, United Kingdom
         Read: New Kings Court, Tollgate, Chandler’s Ford, Eastleigh, Hampshire, SO53 3LG


VII.2) Other additional information: Address only change of Contract No.1
To view this notice, please click here:
https://ukri.delta-esourcing.com/delta/viewNotice.html?noticeId=669196007

View Award Notice

UK-Keyworth: Lighting systems.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       UKRI - British Geological Survey
       British Geological Survey, Nicker Hill, Nottingham, Keyworth, NG12 5GG, United Kingdom
       Tel. +44 1235446553, Email: bgsprocurement@ukri.org
       Contact: Helen Forsythe
       Main Address: www.ukri.org
       NUTS Code: UKF16

   I.2) Joint procurement:
      The contract involves joint procurement: No
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Body governed by public law

   I.5) Main activity:
      Other activity: Research

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: BGS Replacement Lighting Framework Agreement
      Reference number: UKRI 1869

      II.1.2) Main CPV code:
         31527260 - Lighting systems.

      II.1.3) Type of contract: SUPPLIES

      II.1.4) Short description: UKRI wishes to establish a Framework Agreement to support the British Geological Survey (BGS) with replacement lighting projects at their head office (Keyworth, Nottinghamshire).

As part of BGS’s strategy to reduce energy consumption we are looking to replace older style light fittings with more efficient LED alternatives. There will be additional benefits of cost saving through reduced maintenance requirements realised from increased life expectancy of installed parts and expected reduced frequency of lighting repairs.
The aim of the procurement is to put in place a framework of Suppliers, from which mini-competitions can be undertaken, to award Call-Off Contracts for individual lighting projects, as needed and afforded.

      II.1.6) Information about lots
         This contract is divided into lots: No

      II.1.7) Total value of the procurement (excluding VAT)
          Value: 400,000

         Currency:GBP

   II.2) Description

      II.2.2) Additional CPV code(s):
      Not Provided

      II.2.3) Place of performance
      Nuts code:
      UKF16 - South Nottinghamshire

      Main site or place of performance:
      South Nottinghamshire


      II.2.4) Description of the procurement: To put in place a framework of Suppliers, from which mini-competitions can be undertaken, to award Call-Off Contracts for individual lighting projects, as needed and afforded.

      II.2.5) Award criteria:
      Quality criterion - Name: Adherence to Specification & Quality of Technical Bid / Weighting: 30
      Quality criterion - Name: Managing Competency & Continuity / Weighting: 10
      Quality criterion - Name: Risk & Mitigation of Risk / Weighting: 10
      Quality criterion - Name: Warranty Goods - Batteries / Weighting: 10
      Quality criterion - Name: Social Value / Weighting: 10

      Price - Weighting: 30


      II.2.11) Information about options
         Options: Yes
         Description of these options:This framework Agreement will be awarded for the initial period ending March 2023 with an option to extend a further 2 x 12-month periods.

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No


      II.2.14) Additional information: To respond to this opportunity please click here: https://ukri.delta-esourcing.com/respond/5M446QGX38

Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Open

   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: Yes


   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2022/S 000-001188



   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: UKRI1869
   Lot Number: Not Provided
   Title: Not Provided

   A contract/lot is awarded: Yes

   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 08/02/2022

      V.2.2) Information about tenders
         Number of tenders received: 6
         Number of tenders received from SMEs: 6 (SME - as defined in Commission Recommendation 2003/361/EC)
         Number of tenders received from tenderers from other EU Member States: 0
         Number of tenders received from tenderers from non-EU Member States: 0
         Number of tenders received by electronic means: 6

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No

         Contractor (No.1)
             Energy Conservation Solutions Limited, 03619534
             Unit 1, 528.10 Rutherford Avenue, Chandlers Ford, Didcot, OX11 0DF, United Kingdom
             NUTS Code: UKJ35
            The contractor is an SME: Yes

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: Not Provided
         Total value of the contract/lot: 400,000
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No


Award Of Contract (No.2)

   Contract No: ESL
   Lot Number: Not Provided
   Title: Not Provided

   A contract/lot is awarded: Yes

   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 08/02/2022

      V.2.2) Information about tenders
         Number of tenders received: 6
         Number of tenders received from SMEs: 6 (SME - as defined in Commission Recommendation 2003/361/EC)
         Number of tenders received from tenderers from other EU Member States: 6
         Number of tenders received from tenderers from non-EU Member States: 0
         Number of tenders received by electronic means: 6

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No

         Contractor (No.1)
             Smart Electronic Technologies Ltd, 04437964
             T/a Energy Saving Lighting (UK) Ltd, StableWay North street, Winkfield, SL4 4SY, United Kingdom
             NUTS Code: UKJ1
            The contractor is an SME: Yes

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: Not Provided
         Total value of the contract/lot: 400,000
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No

Section VI: Complementary information

   VI.3) Additional information: To view this notice, please click here:
https://ukri.delta-esourcing.com/delta/viewNotice.html?noticeId=668849693

   VI.4) Procedures for review

      VI.4.1) Review body
          UK Research and Innovation
          Polaris House, North Star Avenue, Swindon, SN12 1FL, United Kingdom

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 18/02/2022