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UK Research & Innovation: UKRI-1167 - Cryogenic Cooling System for a High-Power Laser

  UK Research & Innovation is using Delta eSourcing to run this tender exercise

Notice Summary
Title: UKRI-1167 - Cryogenic Cooling System for a High-Power Laser
Notice type: Contract Notice
Authority: UK Research & Innovation
Nature of contract: Supplies
Procedure: Open
Short Description: Proposals are sought by the Science and Technology Facilities Council (STFC, part of UK Research and Innovation, UKRI) for a cryogenic cooling system for a high-power laser. STFC is building an advanced Yb:YAG laser system delivering pulse energies in excess of 10 J at 100 Hz repetition rate. The system will be built, tested, and operated at the Rutherford Appleton Laboratory.
Published: 17/03/2021 14:17
Please note that the deadline for response to this opportunity has passed. However, you can still register or log-into the Delta eSourcing solution to prepare your Supplier Profile for future opportunities.

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UK-Swindon: Lasers.
Section I: Contracting Authority
      I.1) Name and addresses
             UK Research & Innovation
             Polaris House, North Star Avenue, Swindon, SN2 1FL, United Kingdom
             Tel. +44 1235446553, Email: stfcprocurement@ukri.org
             Contact: STFC Procurement
             Main Address: www.ukri.org
             NUTS Code: UKK14
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: Yes.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-Swindon:-Lasers./H5V9UP64NY
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent electronically via https://www.delta-esourcing.com/tenders/UK-UK-Swindon:-Lasers./H5V9UP64NY to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Body governed by public law
      I.5) Main activity
            Other activity:

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: UKRI-1167 - Cryogenic Cooling System for a High-Power Laser       
      Reference Number: UKRI-1167
      II.1.2) Main CPV Code:
      38636100 - Lasers.

      II.1.3) Type of contract: SUPPLIES
      II.1.4) Short description: Proposals are sought by the Science and Technology Facilities Council (STFC, part of UK Research and Innovation, UKRI) for a cryogenic cooling system for a high-power laser. STFC is building an advanced Yb:YAG laser system delivering pulse energies in excess of 10 J at 100 Hz repetition rate. The system will be built, tested, and operated at the Rutherford Appleton Laboratory.       
      II.1.5) Estimated total value:
      Value excluding VAT: 425,000       
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: No       
   
II.2) Description
      
      II.2.2) Additional CPV codes:
      Not Provided       
      II.2.3) Place of performance:
      UKJ14 Oxfordshire
      
      II.2.4) Description of procurement: The Science and Technology Facilities Council (STFC) is building an advanced Yb:YAG laser system delivering pulse energies in excess of 10 J at 100 Hz repetition rate. This system will be built, tested, and operated at the Rutherford Appleton Laboratory, UK. This specification describes the requirements for a cryogenic cooling system to control and maintain the temperature of the main laser amplifier head.
1.1Scope of contract
This specification covers the supply of a cooling system, in the following also called the System comprising of:
•The cooling system itself (based on a sealed helium coolant loop that is cooled using a liquid nitrogen (LN2) supply).
•An EPICS compatible control system.
•All cabling and piping required to interface points specified herein.
•Factory demonstration of the System demonstrating the full performance specified herein
•Attendance at STFC’s RAL site to confirm the adequacy of the installation and to set up and demonstrate the plant, reconfirming the performance of the equipment to this specification.
•Reports and documentation as stated herein.
•Full technical construction file and certification, in reproducible form, attesting to compliance with European Trading Regulations (CE marking).
•CE declaration of conformity.
•Certificate of conformity to this specification.
•Operating and maintenance manuals in English (UK).
•Specialist plant and equipment to support assembly, testing and installation, including blanks and seals for all flanges.
•Provision of cryostat and transfer line support and adjustment system.
•Flexible vacuum jacketed supply and exhaust lines.
This cooling system will be supplied and delivered to STFC where it will be integrated with other hardware as part of a project to design and construct an advanced laser system
All equipment supplied must be suitable for operation in the UK. All equipment supplied must meet European Regulations and, as appropriate, be CE marked.

The full specification and requirements can be found within the Delta eSourcing Portal, mentioned below;

UKRI will be using the Delta eSourcing Portal for this procurement. To register on the Delta eSourcing portal please use the link https://www.delta-esourcing.com/ and follow the instructions to register. If you are already registered on the Delta eSourcing Portal and wish to participate in this procurement, please use the link provided in this Notice, and then follow the instructions to ‘Login’. Once you are logged into the system you will be able to link yourself into this procurement using the Access Code https://www.delta-esourcing.com/respond/H5V9UP64NY. As a user of the Delta eSourcing Portal you will have access to the Delta messaging service which facilitates all messages sent to you and from you in relation to any specific tender event. Please note it is your responsibility to access these messages on a regular basis to ensure you have sight of all relevant information applicable to this opportunity. Please ensure you review all attached information to ensure a full understanding of this requirement. All attachments can be found with the Document Uploads tab within the Delta eSourcing Portal.

The contracting authority expressly reserves the right:

i. not to award any contract as a result of the procurement process commenced by publication of this notice; and
ii.to make whatever changes it may see fit to the content and structure of the procurement; and in no circumstances will the contracting authority be liable for any costs incurred by any supplier. If the contracting authority decides to enter into a contract with the successful supplier, this does not mean that there is any guarantee of subsequent contracts being awarded. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of bidders.
      II.2.5) Award criteria:
            Criteria below
            Quality criterion - Name: Quality / Weighting: 70
                        
            Cost criterion - Name: Price / Weighting: 30
                              
      II.2.6) Estimated value:
      Value excluding VAT: 425,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 12       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Not provided       


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      Not Provided       
      III.1.2) Economic and financial standing          
      Selection criteria as stated in the procurement documents       
      List and brief description of selection criteria:       
      Not Provided    
      Minimum level(s) of standards possibly required (if applicable) :       
      Not Provided    
      III.1.3) Technical and professional ability    
      Selection criteria as stated in the procurement documents
      List and brief description of selection criteria:       
      Not Provided      
      Minimum level(s) of standards possibly required (if applicable) :          
      Not Provided   
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      
   III.2) Conditions related to the contract
         
      III.2.2) Contract performance conditions          
      Not Provided          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description OPEN
      IV.1.1) Type of procedure: Open   
   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement - NO    
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   
   
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 27/04/2021 Time: 14:00
            
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender: Not Provided      
      IV.2.7) Conditions for opening of tenders:
         Date: 27/04/2021
         Time: 14:00
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: No    
   Estimated timing for further notices to be published: Not provided
   VI.2) Information about electronic workflows
   Electronic ordering will be used No       
   Electronic invoicing will be accepted No       
   Electronic payment will be used No       
   VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://ukri.delta-esourcing.com/tenders/UK-UK-Swindon:-Lasers./H5V9UP64NY

To respond to this opportunity, please click here:
https://ukri.delta-esourcing.com/respond/H5V9UP64NY
   VI.4) Procedures for review
   VI.4.1) Review body:
             UK Research and Innovation
       Polaris House, North Star Avenue, Swindon, SN2 1FL, United Kingdom
   VI.4.2) Body responsible for mediation procedures:
Not provided
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    Not Provided    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
   VI.5) Date Of Dispatch Of This Notice: 17/03/2021

Annex A


View any Notice Addenda

UKRI-1167 - Cryogenic Cooling System for a High-Power Laser

UK-Swindon: Lasers.

Section I: Contracting authority/entity (as stated in the original notice)

I.1) Name and addresses
       UK Research & Innovation
       Polaris House, North Star Avenue, Swindon, SN2 1FL, United Kingdom
       Tel. +44 1793442000, Email: stfcprocurement@ukri.org
       Contact: STFC Procurement
       Main Address: www.ukri.org
       NUTS Code: UKK14

Section II: Object (as stated in the original notice)

II.1) Scope of the procurement
   
   II.1.1) Title: UKRI-1167 - Cryogenic Cooling System for a High-Power Laser      Reference number: UKRI-1167      
   II.1.2) Main CPV code:
      38636100 - Lasers.
   
   II.1.3) Type of contract: SUPPLIES   
   II.1.4) Short Description: Proposals are sought by the Science and Technology Facilities Council (STFC, part of UK Research and Innovation, UKRI) for a cryogenic cooling system for a high-power laser. STFC is building an advanced Yb:YAG laser system delivering pulse energies in excess of 10 J at 100 Hz repetition rate. The system will be built, tested, and operated at the Rutherford Appleton Laboratory.

Section VI: Complementary information

V1.5) Date of dispatch of this notice: 23/03/2021

VI.6) Original notice reference:

   Notice Reference:    2021 - 280165   
   Notice number in OJ S: Not Provided
   Date of dispatch of the original notice: 17/03/2021

Section VII: Changes

VII.1) Information to be changed or added

      VII.1.1) Reason for change: Modification of original information submitted by the contracting authority    
      
      VII.1.2) Text to be corrected in original notice No: 1
                  
         Section Number: I.1)          
         Lot No: Not provided          
         Place of text to be modified: Telephone Number          
         Instead of: +441235446553          
         Read: +441793442000
                                    
   
VII.2) Other additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://ukri.delta-esourcing.com/tenders/UK-UK-Swindon:-Lasers./H5V9UP64NY

To respond to this opportunity, please click here:
https://ukri.delta-esourcing.com/respond/H5V9UP64NY


View Award Notice

UK-Swindon: Lasers.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       UK Research & Innovation
       Polaris House, North Star Avenue, Swindon, SN2 1FL, United Kingdom
       Tel. +44 1235446553, Email: stfcprocurement@ukri.org
       Contact: STFC Procurement
       Main Address: www.ukri.org
       NUTS Code: UKK14

   I.2) Joint procurement:
      The contract involves joint procurement: No          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: Yes

   I.4)Type of the contracting authority:
      Body governed by public law

   I.5) Main activity:
      Other activity: Research and Innovation

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: UKRI-1167 - Cryogenic Cooling System for a High-Power Laser            
      Reference number: UKRI-1167

      II.1.2) Main CPV code:
         38636100 - Lasers.


      II.1.3) Type of contract: SUPPLIES

      II.1.4) Short description: Proposals are sought by the Science and Technology Facilities Council (STFC, part of UK Research and Innovation, UKRI) for a cryogenic cooling system for a high-power laser. STFC is building an advanced Yb:YAG laser system delivering pulse energies in excess of 10 J at 100 Hz repetition rate. The system will be built, tested, and operated at the Rutherford Appleton Laboratory.

      II.1.6) Information about lots
         This contract is divided into lots: No
            
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 377,724
                  
         Currency:GBP            

   II.2) Description

      II.2.2) Additional CPV code(s):
      Not Provided

      II.2.3) Place of performance
      Nuts code:
      UKJ14 - Oxfordshire
   
      Main site or place of performance:
      Oxfordshire
             

      II.2.4) Description of the procurement: The Science and Technology Facilities Council (STFC) is building an advanced Yb:YAG laser system delivering pulse energies in excess of 10 J at 100 Hz repetition rate. This system will be built, tested, and operated at the Rutherford Appleton Laboratory, UK. This specification describes the requirements for a cryogenic cooling system to control and maintain the temperature of the main laser amplifier head.
1.1Scope of contract
This specification covers the supply of a cooling system, in the following also called the System comprising of:
•The cooling system itself (based on a sealed helium coolant loop that is cooled using a liquid nitrogen (LN2) supply).
•An EPICS compatible control system.
•All cabling and piping required to interface points specified herein.
•Factory demonstration of the System demonstrating the full performance specified herein
•Attendance at STFC’s RAL site to confirm the adequacy of the installation and to set up and demonstrate the plant, reconfirming the performance of the equipment to this specification.
•Reports and documentation as stated herein.
•Full technical construction file and certification, in reproducible form, attesting to compliance with European Trading Regulations (CE marking).
•CE declaration of conformity.
•Certificate of conformity to this specification.
•Operating and maintenance manuals in English (UK).
•Specialist plant and equipment to support assembly, testing and installation, including blanks and seals for all flanges.
•Provision of cryostat and transfer line support and adjustment system.
•Flexible vacuum jacketed supply and exhaust lines.
This cooling system will be supplied and delivered to STFC where it will be integrated with other hardware as part of a project to design and construct an advanced laser system
All equipment supplied must be suitable for operation in the UK. All equipment supplied must meet European Regulations and, as appropriate, be CE marked.

The full specification and requirements can be found within the Delta eSourcing Portal, mentioned below;

UKRI will be using the Delta eSourcing Portal for this procurement. To register on the Delta eSourcing portal please use the link https://www.delta-esourcing.com/ and follow the instructions to register. If you are already registered on the Delta eSourcing Portal and wish to participate in this procurement, please use the link provided in this Notice, and then follow the instructions to ‘Login’. Once you are logged into the system you will be able to link yourself into this procurement using the Access Code https://www.delta-esourcing.com/respond/H5V9UP64NY. As a user of the Delta eSourcing Portal you will have access to the Delta messaging service which facilitates all messages sent to you and from you in relation to any specific tender event. Please note it is your responsibility to access these messages on a regular basis to ensure you have sight of all relevant information applicable to this opportunity. Please ensure you review all attached information to ensure a full understanding of this requirement. All attachments can be found with the Document Uploads tab within the Delta eSourcing Portal.

The contracting authority expressly reserves the right:

i. not to award any contract as a result of the procurement process commenced by publication of this notice; and
ii.to make whatever changes it may see fit to the content and structure of the procurement; and in no circumstances will the contracting authority be liable for any costs incurred by any supplier. If the contracting authority decides to enter into a contract with the successful supplier, this does not mean that there is any guarantee of subsequent contracts being awarded. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of bidders.

      II.2.5) Award criteria:
      Quality criterion - Name: Quality / Weighting: 70
                  
      Cost criterion - Name: Price / Weighting: 30
            

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: Not Provided


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Open


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2021/S 000-005438
      
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: UKRI-1166    
   Lot Number: Not Provided    
   Title: Not Provided

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 06/07/2021

      V.2.2) Information about tenders
         Number of tenders received: 4
         Number of tenders received from SMEs: Not Provided          
         Number of tenders received from tenderers from other EU Member States: Not Provided          
         Number of tenders received from tenderers from non-EU Member States: Not Provided          
         Number of tenders received by electronic means: Not Provided

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             Green Resource Engineering Ltd (GRE Ltd), 06953346
             Highmount Court, Mid Devon Business Park, Willand, EX15 2FB, United Kingdom
             NUTS Code: UKK4
            The contractor is an SME: Yes

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: Not Provided          
         Total value of the contract/lot: 377,724
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
https://ukri.delta-esourcing.com/delta/viewNotice.html?noticeId=612612302

   VI.4) Procedures for review

      VI.4.1) Review body
          UK Research and Innovation
          Polaris House, North Star Avenue, Swindon, SN2 1FL, United Kingdom

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 21/07/2021