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UK Research & Innovation: UKRI-1417 Mirror Mount Motorized Actuators And Controller(s)

  UK Research & Innovation has published this notice through Delta eSourcing

Notice Summary
Title: UKRI-1417 Mirror Mount Motorized Actuators And Controller(s)
Notice type: Prior Information Notice
Authority: UK Research & Innovation
Nature of contract: Not applicable
Procedure: Not applicable
Short Description:
Published: 16/06/2021 10:42

View Full Notice

UK-Swindon: Lasers.


Preliminary Questions
   This notice is for prior information only: Yes
   This notice aims at reducing time-limits for receipt of tenders: No
   This notice is a call for competition: No
         
Section I: Contracting Authority

I.1) Name and addresses:
       UK Research & Innovation
       Polaris House, North Star Avenue, Harwell, Swindon, SN2 1FL, United Kingdom
       Tel. +44 1793442000, Email: stfcprocurement@ukri.org
       Contact: STFC Procurement
       Main Address: www.ukri.org
       NUTS Code: UKK14
      Specifications and additional documents: As Above
I.2) Joint procurement:
   The contract involves joint procurement: No.
   The contract is awarded by a central purchasing body: No .

I.3) Communication          
   Further information can be obtained from: the above mentioned address

I.4) Type of the contracting authority    
   Body governed by public law
I.5) Main activity:    
   Other activity: Research and Innovation

Section II: Object
      
II.1) Scope of the procurement - 1
   II.1.1) Title: UKRI-1417 Mirror Mount Motorized Actuators And Controller(s)    
          Reference number: UKRI-1417
   II.1.2) Common Procurement Vocabulary:       
      38636100 - Lasers.
   II.1.3) Type of contract: SUPPLIES
   II.1.4) Short description:    
      UKRI-STFC require a motion control system for a new laser facility. The motion control system needs to include motorised actuators which can be controlled so that multiple actuators can be moved at the same time. It is expected that approximately 150 - 200 actuators will be needed in the system, although the full complement will not need to be moved at the same time. This system will evolve over time and so will need to be modular in nature and capable of expansion at a later date. The motion system provided must include a means by which control can be achieved using external software.          
   II.1.5) Estimated total value:       
      Value excluding VAT (give figures only) : 300,000 - GBP
   II.1.6) Information about lots:
      This contract is divided into lots: No          
      Maximum number of lots that may be awarded to one tenderer: Not Provided       
      The contracting authority reserves the right to award contracts combining the following lots or groups of lots: Not Provided

II.2) Lot Description    
   II.2.3) Place of performance:       
      Region Codes:               
         UKJ14 - Oxfordshire    
   II.2.4) Description of the procurement:       
      UKRI require a motion control system is required for a new laser facility. The motion control system needs to include motorised actuators which can be controlled so that multiple actuators can be moved at the same time. The smallest movement would need to be approximately 30 nm with a full range of approximately 12mm.

For more information on this requirement and on how to express an interest, please see section VI.3) Additional information.    
   II.2.14) Additional information       
      Not Provided


II.3) Estimated Date of publication
         01/09/2021
      
      
Section IV: Procedure   

IV.1) Description       
   IV.1.8) Information about Government Procurement Agreement (GPA )
         The contract is covered by the Government Procurement Agreement (GPA) - YES

Section VI: Complementary Information    
VI.3) Additional Information:       
   INTRODUCTION:
A motion control system is required for a new laser facility. The motion control system needs to include motorised actuators which can be controlled so that multiple actuators can be moved at the same time. The smallest movement would need to be approximately 30 nm with a full range of approximately 12mm. It is expected that approximately 150 - 200 actuators will be needed in the system, although the full complement will not need to be moved at the same time. This system will evolve over time and so will need to be modular in nature and capable of expansion at a later date. The motion system provided must include a means by which control can be achieved using external software. The controller must therefore interface with our overarching control system which is based on the Experimental Physics and Industrial Control System (EPICS). The software interface would not require to be written in EPICS but a fully compatible driver providing access to full system functionality would be required.

SCOPE:
A high-level preliminary Specification and typical drawing will be sent to suppliers that register an interest in this requirement at registration.

TIMELINE (Indicative):
Those registering will be asked to join an online event to take place on the 19th July at 12:00PM during which, following a short presentation of need, questions will be answered.

ESTIMATED BUDGET:
The Project Work Package requiring these systems has a preliminary budget of £200k to £300k for these systems including controllers and actuators. Currently, this budget excludes mirror mounts with pre-assembled actuators. In the case these can be supplied and are required, the budget will be increased accordingly.

There are a further three Work Packages within the Project that may, subject to design, require similar systems.

PRE-MARKET ENGAGEMENT SUPPLIER DAY:
We would like to invite prospective bidders to attend a pre-market engagement webinar session on 19th July 2021 (12:00PM), via Zoom meeting.

If you could please register your interest in attending by emailing STFCprocurement@ukri.org by no later than 12:00PM on 15th July 2021 providing the name of your organisation and who will be attending the meeting. When emailing if you could please reference in the subject "UKRI-1417 – EPAC Beam Steering System - Supplier Day". Following the closure of the registration period, you will be sent through a zoom code and the agenda for the session.
To view this notice, please click here:
https://ukri.delta-esourcing.com/delta/viewNotice.html?noticeId=600532513
GO-2021616-PRO-18410861 TKR-2021616-PRO-18410860        

VI.5) Date Of Dispatch Of This Notice: 16/06/2021

View any Notice Addenda

UKRI-1417 Mirror Mount Motorized Actuators And Controller(s)

UK-Swindon: Lasers.
Section I: Contracting Authority
      I.1) Name and addresses
             UK Research & Innovation
             Polaris House, North Star Avenue, Swindon, SN2 1FL, United Kingdom
             Tel. +44 1793442000, Email: stfcprocurement@ukri.org
             Contact: STFC Procurement
             Main Address: www.ukri.org
             NUTS Code: UKK14
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: https://ukri.delta-esourcing.com/tenders/UK-UK-Swindon:-Lasers./2K24V8P555
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent electronically via https://ukri.delta-esourcing.com/tenders/UK-UK-Swindon:-Lasers./2K24V8P555 to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Body governed by public law
      I.5) Main activity
            Other activity:

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: UKRI-1417 Mirror Mount Motorized Actuators And Controller(s)       
      Reference Number: UKRI-1417
      II.1.2) Main CPV Code:
      38636100 - Lasers.

      II.1.3) Type of contract: SUPPLIES
      II.1.4) Short description: UKRI-STFC require a motion control system for a new laser facility. The motion control system needs to include motorised actuators which can be controlled so that multiple actuators can be moved at the same time. It is expected that approximately 150 - 200 actuators will be needed in the system, although the full complement will not need to be moved at the same time. This system will evolve over time and so will need to be modular in nature and capable of expansion at a later date. The motion system provided must include a means by which control can be achieved using external software.       
      II.1.5) Estimated total value:
      Value excluding VAT: 300,000       
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: No       
   
II.2) Description
      
      II.2.2) Additional CPV codes:
      Not Provided       
      II.2.3) Place of performance:
      UKJ14 Oxfordshire
      
      II.2.4) Description of procurement: The Science and Technology Facilities Council (STFC, part of UK Research and Innovation (UKRI)) has a requirement for the supply of motorised actuators and accompanying controller(s), to be incorporated as part of the Extreme Photonics Applications Centre (EPAC) Project.

The motorised actuators and controller(s) will form part of a Beam Steering System for a large laser facility. In the facility, multiple laser beams propagate hundreds of metres; the position of the beams can fluctuate owing to vibration or temperature variation if not controlled. Due to the long path lengths, small misalignments of a few millimetres can result in significant movements (centimetres or metres) at the output. Control of the laser beam alignment is therefore a crucial requirement to the success of the facility. This is achieved through automatic beam steering; a closed loop mechanism to compensate for these displacements in near real-time. The motorised actuators will be added to mirror mounts that will be placed at multiple locations along the beam path. Typically each mirror mount will have two actuators.
      II.2.5) Award criteria:
            Criteria below
            Quality criterion - Name: Quality / Weighting: 60
                        
            Cost criterion - Name: Price / Weighting: 40
                              
      II.2.6) Estimated value:
      Value excluding VAT: 300,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 48       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Not provided       


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      Not Provided       
      III.1.2) Economic and financial standing          
      Selection criteria as stated in the procurement documents       
      List and brief description of selection criteria:       
      Not Provided    
      Minimum level(s) of standards possibly required (if applicable) :       
      Not Provided    
      III.1.3) Technical and professional ability    
      Selection criteria as stated in the procurement documents
      List and brief description of selection criteria:       
      Not Provided      
      Minimum level(s) of standards possibly required (if applicable) :          
      Not Provided   
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      
   III.2) Conditions related to the contract
         
      III.2.2) Contract performance conditions          
      Not Provided          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description OPEN
      IV.1.1) Type of procedure: Open   
   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement - NO    
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   
   
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 23/02/2022 Time: 11:00
            
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender: Not Provided      
      IV.2.7) Conditions for opening of tenders:
         Date: 23/02/2022
         Time: 11:00
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: No    
   Estimated timing for further notices to be published: Not provided
   VI.2) Information about electronic workflows
   Electronic ordering will be used No       
   Electronic invoicing will be accepted No       
   Electronic payment will be used No       
   VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://ukri.delta-esourcing.com/tenders/UK-UK-Swindon:-Lasers./2K24V8P555

To respond to this opportunity, please click here:
https://ukri.delta-esourcing.com/respond/2K24V8P555
   VI.4) Procedures for review
   VI.4.1) Review body:
             UK Research and Innovation
       Polaris House, North Star Avenue, Swindon, SN2 1FL, United Kingdom
       Email: stfcprocurement@ukri.org
   VI.4.2) Body responsible for mediation procedures:
Not provided
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    Not Provided    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
   VI.5) Date Of Dispatch Of This Notice: 18/01/2022

Annex A


View Award Notice

UK-Swindon: Lasers.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       UK Research & Innovation
       Polaris House, North Star Avenue, Swindon, SN2 1FL, United Kingdom
       Tel. +44 1793442000, Email: stfcprocurement@ukri.org
       Contact: STFC Procurement
       Main Address: www.ukri.org
       NUTS Code: UKK14

   I.2) Joint procurement:
      The contract involves joint procurement: No          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Body governed by public law

   I.5) Main activity:
      Other activity: Research and Innovation

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: UKRI-1417 Mirror Mount Motorized Actuators And Controller(s)            
      Reference number: UKRI-1417

      II.1.2) Main CPV code:
         38636100 - Lasers.


      II.1.3) Type of contract: SUPPLIES

      II.1.4) Short description: UKRI-STFC require a motion control system for a new laser facility. The motion control system needs to include motorised actuators which can be controlled so that multiple actuators can be moved at the same time. It is expected that approximately 150 - 200 actuators will be needed in the system, although the full complement will not need to be moved at the same time. This system will evolve over time and so will need to be modular in nature and capable of expansion at a later date. The motion system provided must include a means by which control can be achieved using external software.

      II.1.6) Information about lots
         This contract is divided into lots: No
            
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 300,000
                  
         Currency:GBP            

   II.2) Description

      II.2.2) Additional CPV code(s):
      Not Provided

      II.2.3) Place of performance
      Nuts code:
      UKJ14 - Oxfordshire
   
      Main site or place of performance:
      Oxfordshire
             

      II.2.4) Description of the procurement: The Science and Technology Facilities Council (STFC, part of UK Research and Innovation (UKRI)) has a requirement for the supply of motorised actuators and accompanying controller(s), to be incorporated as part of the Extreme Photonics Applications Centre (EPAC) Project.

The motorised actuators and controller(s) will form part of a Beam Steering System for a large laser facility. In the facility, multiple laser beams propagate hundreds of metres; the position of the beams can fluctuate owing to vibration or temperature variation if not controlled. Due to the long path lengths, small misalignments of a few millimetres can result in significant movements (centimetres or metres) at the output. Control of the laser beam alignment is therefore a crucial requirement to the success of the facility. This is achieved through automatic beam steering; a closed loop mechanism to compensate for these displacements in near real-time. The motorised actuators will be added to mirror mounts that will be placed at multiple locations along the beam path. Typically each mirror mount will have two actuators.

      II.2.5) Award criteria:
      Quality criterion - Name: Quality / Weighting: 60
                  
      Cost criterion - Name: Price / Weighting: 40
            

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: Not Provided


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Open


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2022/S 000-001501
      
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: Not Provided    
   Lot Number: Not Provided    
   Title: Not Provided

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 13/04/2022

      V.2.2) Information about tenders
         Number of tenders received: 2
         Number of tenders received from SMEs: Not Provided          
         Number of tenders received from tenderers from other EU Member States: Not Provided          
         Number of tenders received from tenderers from non-EU Member States: Not Provided          
         Number of tenders received by electronic means: Not Provided

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             Newport Spectra-Physics Limited, 02096856
             Units 3-4, Cowley Way, Weston Road, Crewe, CW1 6AG, United Kingdom
             NUTS Code: UKD6
            The contractor is an SME: No

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: 300,000          
         Total value of the contract/lot: 300,000
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
https://ukri.delta-esourcing.com/delta/viewNotice.html?noticeId=685839074

   VI.4) Procedures for review

      VI.4.1) Review body
          UK Research and Innovation
          Polaris House, North Star Avenue, Swindon, SN2 1FL, United Kingdom
          Email: stfcprocurement@ukri.org

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 25/04/2022