UK Research & Innovation: UKRI-1167 - Cryogenic Cooling System for a High-Power Laser

UK-Swindon: Lasers.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       UK Research & Innovation
       Polaris House, North Star Avenue, Swindon, SN2 1FL, United Kingdom
       Tel. +44 1235446553, Email: stfcprocurement@ukri.org
       Contact: STFC Procurement
       Main Address: www.ukri.org
       NUTS Code: UKK14

   I.2) Joint procurement:
      The contract involves joint procurement: No          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: Yes

   I.4)Type of the contracting authority:
      Body governed by public law

   I.5) Main activity:
      Other activity: Research and Innovation

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: UKRI-1167 - Cryogenic Cooling System for a High-Power Laser            
      Reference number: UKRI-1167

      II.1.2) Main CPV code:
         38636100 - Lasers.


      II.1.3) Type of contract: SUPPLIES

      II.1.4) Short description: Proposals are sought by the Science and Technology Facilities Council (STFC, part of UK Research and Innovation, UKRI) for a cryogenic cooling system for a high-power laser. STFC is building an advanced Yb:YAG laser system delivering pulse energies in excess of 10 J at 100 Hz repetition rate. The system will be built, tested, and operated at the Rutherford Appleton Laboratory.

      II.1.6) Information about lots
         This contract is divided into lots: No
            
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 377,724
                  
         Currency:GBP            

   II.2) Description

      II.2.2) Additional CPV code(s):
      Not Provided

      II.2.3) Place of performance
      Nuts code:
      UKJ14 - Oxfordshire
   
      Main site or place of performance:
      Oxfordshire
             

      II.2.4) Description of the procurement: The Science and Technology Facilities Council (STFC) is building an advanced Yb:YAG laser system delivering pulse energies in excess of 10 J at 100 Hz repetition rate. This system will be built, tested, and operated at the Rutherford Appleton Laboratory, UK. This specification describes the requirements for a cryogenic cooling system to control and maintain the temperature of the main laser amplifier head.
1.1Scope of contract
This specification covers the supply of a cooling system, in the following also called the System comprising of:
•The cooling system itself (based on a sealed helium coolant loop that is cooled using a liquid nitrogen (LN2) supply).
•An EPICS compatible control system.
•All cabling and piping required to interface points specified herein.
•Factory demonstration of the System demonstrating the full performance specified herein
•Attendance at STFC’s RAL site to confirm the adequacy of the installation and to set up and demonstrate the plant, reconfirming the performance of the equipment to this specification.
•Reports and documentation as stated herein.
•Full technical construction file and certification, in reproducible form, attesting to compliance with European Trading Regulations (CE marking).
•CE declaration of conformity.
•Certificate of conformity to this specification.
•Operating and maintenance manuals in English (UK).
•Specialist plant and equipment to support assembly, testing and installation, including blanks and seals for all flanges.
•Provision of cryostat and transfer line support and adjustment system.
•Flexible vacuum jacketed supply and exhaust lines.
This cooling system will be supplied and delivered to STFC where it will be integrated with other hardware as part of a project to design and construct an advanced laser system
All equipment supplied must be suitable for operation in the UK. All equipment supplied must meet European Regulations and, as appropriate, be CE marked.

The full specification and requirements can be found within the Delta eSourcing Portal, mentioned below;

UKRI will be using the Delta eSourcing Portal for this procurement. To register on the Delta eSourcing portal please use the link https://www.delta-esourcing.com/ and follow the instructions to register. If you are already registered on the Delta eSourcing Portal and wish to participate in this procurement, please use the link provided in this Notice, and then follow the instructions to ‘Login’. Once you are logged into the system you will be able to link yourself into this procurement using the Access Code https://www.delta-esourcing.com/respond/H5V9UP64NY. As a user of the Delta eSourcing Portal you will have access to the Delta messaging service which facilitates all messages sent to you and from you in relation to any specific tender event. Please note it is your responsibility to access these messages on a regular basis to ensure you have sight of all relevant information applicable to this opportunity. Please ensure you review all attached information to ensure a full understanding of this requirement. All attachments can be found with the Document Uploads tab within the Delta eSourcing Portal.

The contracting authority expressly reserves the right:

i. not to award any contract as a result of the procurement process commenced by publication of this notice; and
ii.to make whatever changes it may see fit to the content and structure of the procurement; and in no circumstances will the contracting authority be liable for any costs incurred by any supplier. If the contracting authority decides to enter into a contract with the successful supplier, this does not mean that there is any guarantee of subsequent contracts being awarded. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of bidders.

      II.2.5) Award criteria:
      Quality criterion - Name: Quality / Weighting: 70
                  
      Cost criterion - Name: Price / Weighting: 30
            

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: Not Provided


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Open


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2021/S 000-005438
      
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: UKRI-1166    
   Lot Number: Not Provided    
   Title: Not Provided

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 06/07/2021

      V.2.2) Information about tenders
         Number of tenders received: 4
         Number of tenders received from SMEs: Not Provided          
         Number of tenders received from tenderers from other EU Member States: Not Provided          
         Number of tenders received from tenderers from non-EU Member States: Not Provided          
         Number of tenders received by electronic means: Not Provided

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             Green Resource Engineering Ltd (GRE Ltd), 06953346
             Highmount Court, Mid Devon Business Park, Willand, EX15 2FB, United Kingdom
             NUTS Code: UKK4
            The contractor is an SME: Yes

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: Not Provided          
         Total value of the contract/lot: 377,724
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
https://ukri.delta-esourcing.com/delta/viewNotice.html?noticeId=612612302

   VI.4) Procedures for review

      VI.4.1) Review body
          UK Research and Innovation
          Polaris House, North Star Avenue, Swindon, SN2 1FL, United Kingdom

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 21/07/2021