UK Research & Innovation: UKRI-1871 MRC LMB Electrical Services

UK-Oxford: Repair and maintenance services of electrical building installations.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       UK Research & Innovation
       Science & Technology Facilities Council, Rutherford Appleton Laboratory, Harwell, Oxford, OX11 0QX, United Kingdom
       Tel. +44 1235446553, Email: mrcprocurement@ukri.org
       Contact: MRC Procurement
       Main Address: www.ukri.org
       NUTS Code: UK

   I.2) Joint procurement:
      The contract involves joint procurement: No          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: Yes

   I.4)Type of the contracting authority:
      Body governed by public law

   I.5) Main activity:
      Other activity: Electrical Services

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: UKRI-1871 MRC LMB Electrical Services            
      Reference number: UKRI-1871

      II.1.2) Main CPV code:
         50711000 - Repair and maintenance services of electrical building installations.


      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: MRC LMB Electrical Service Maintenance Contract

      II.1.6) Information about lots
         This contract is divided into lots: No
            
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 235,000
                  
         Currency:GBP            

   II.2) Description

      II.2.2) Additional CPV code(s):
            50116100 - Electrical-system repair services.
            50532000 - Repair and maintenance services of electrical machinery, apparatus and associated equipment.
            50532400 - Repair and maintenance services of electrical distribution equipment.
            50711000 - Repair and maintenance services of electrical building installations.
            71314100 - Electrical services.


      II.2.3) Place of performance
      Nuts code:
      UKH12 - Cambridgeshire CC
   
      Main site or place of performance:
      Cambridgeshire CC
             

      II.2.4) Description of the procurement: Contract with Drax Ltd for the continuation of the current service for Electrical Services Maintenance. Awarded as per below VEAT notice.

https://ukri.delta-esourcing.com/delta/viewNotice.html?noticeId=649996077

      II.2.5) Award criteria:
                  
      Price - Weighting: 100
            

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: Not Provided


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Award of a contract without prior publication of a call for competition in the Official Journal of the European Union in the cases listed below (please complete Annex D1)


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2021/S 000-031126
      
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: 1    
   Lot Number: Not Provided    
   Title: Not Provided

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 22/12/2021

      V.2.2) Information about tenders
         Number of tenders received: 1
         Number of tenders received from SMEs: Not Provided          
         Number of tenders received from tenderers from other EU Member States: Not Provided          
         Number of tenders received from tenderers from non-EU Member States: Not Provided          
         Number of tenders received by electronic means: Not Provided

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             Drax (UK) Limited, 12223843
             Pixmore Centre, Pixmore Avenue, Letchworth Garden City, SG6 1JG, United Kingdom
             Tel. +44 8454592300
             NUTS Code: UK
            The contractor is an SME: No

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: 235,000          
         Total value of the contract/lot: 235,000
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: This contract has been awarded for a period of one year to allow the Contracting Authority sufficient time to complete a review of its service requirements and conduct a compliant tender process for the new contract which will commence in January 2023.
To view this notice, please click here:
https://ukri.delta-esourcing.com/delta/viewNotice.html?noticeId=659521846

   VI.4) Procedures for review

      VI.4.1) Review body
          UK Research & Innovation
          Polaris House, North Star Avenue, Swindon, SN2 1FL, United Kingdom
          Tel. +44 1793867000, Email: MRCProcurement@ukri.org
          Internet address: www.ukri.org

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 24/01/2022




ANNEX D

   1. Justification for the choice of the negotiated procedure without prior publication of a call for competition in accordance with Article 32 of Directive 2014/24/EU

      No tenders or no suitable tenders/requests to participate in response to: Not Provided

            
      
      The works, supplies or services can be provided only by a particular economic operator for the following reason: No

      Extreme urgency brought about by events unforeseeable for the contracting authority and in accordance with the strict conditions stated in the directive: Yes

      Additional deliveries by the original supplier ordered under the strict conditions stated in the directive: No

      New works/services, constituting a repetition of existing works/services and ordered in accordance with the strict conditions stated in the directive: No
            Service contract to be awarded to the winner or one of winners under the rules of a design contest: No
      

      Purchase of supplies or services on particularly advantageous terms: No


   3. Explanation
          This contract award is to allow continuation of the current service for Electrical Services Maintenance. The contract start date is 1st January 2022 for a period of one year to allow the Contracting Authority sufficient time to complete a review of its service requirements and conduct a compliant tender process for the new contract which will commence in January 2023.

UKRI had intended to complete a review of the service requirements and undertake a full procurement process during 2021, however limitations and lack of suitable resource due to the Covid restrictions have delayed this process. We consider that it is in the best interest of both the authority, and economic operators. It will allow for the opportunity to be tendered in a fair and transparent process to establish value for money. Crucially it ensures that the future procurement process complies fully with our obligations under The Public Contracts Regulations 2015.