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UK Research & Innovation: UKRI-2107 BAS Ice Core Storage & Transportation

  UK Research & Innovation has published this notice through Delta eSourcing

Notice Summary
Title: UKRI-2107 BAS Ice Core Storage & Transportation
Notice type: Prior Information Notice
Authority: UK Research & Innovation
Nature of contract: Not applicable
Procedure: Not applicable
Short Description:
Published: 23/03/2022 15:01

View Full Notice

UK-Cambridge: Storage and warehousing services.


Preliminary Questions
   This notice is for prior information only: Yes
   This notice aims at reducing time-limits for receipt of tenders: No
   This notice is a call for competition: No
         
Section I: Contracting Authority

I.1) Name and addresses:
       UK Research & Innovation
       British Antarctic Survey, Highcross, Madingley Rd, Cambridge, CB3 0ET, United Kingdom
       Tel. +44 1223221400, Email: basprocurement@ukri.org
       Contact: Laura Ross
       Main Address: https://ukri.delta-esourcing.com/, Address of the buyer profile: https://ukri.delta-esourcing.com
       NUTS Code: UKH12
      Specifications and additional documents: As Above
I.2) Joint procurement:
   The contract involves joint procurement: No.
   The contract is awarded by a central purchasing body: No .

I.3) Communication          
   Further information can be obtained from: the above mentioned address

I.4) Type of the contracting authority    
   Body governed by public law
I.5) Main activity:    
   Other activity: Research & Innovation

Section II: Object
      
II.1) Scope of the procurement - 1
   II.1.1) Title: UKRI-2107 BAS Ice Core Storage & Transportation    
          Reference number: UKRI-2107
   II.1.2) Common Procurement Vocabulary:       
      63120000 - Storage and warehousing services.
   II.1.3) Type of contract: SERVICES
   II.1.4) Short description:    
      Storage of irreplaceable snow and ice samples from polar and alpine glaciers. Samples of high scientific value. Fragile samples, that require extreme care during temperature controlled transportation and long term storage in a temperature controlled, clean environment.          
   II.1.5) Estimated total value:       
      Value excluding VAT (give figures only) : 200,000 - GBP
   II.1.6) Information about lots:
      This contract is divided into lots: No          
      Maximum number of lots that may be awarded to one tenderer: Not Provided       
      The contracting authority reserves the right to award contracts combining the following lots or groups of lots: Not Provided

II.2) Lot Description          
   II.2.2) Additional CPV code(s):       
      63120000 - Storage and warehousing services.          
      63121000 - Storage and retrieval services.          
      45213210 - Cold-storage installations.       
   II.2.3) Place of performance:       
      Region Codes:               
         UKH12 - Cambridgeshire CC    
   II.2.4) Description of the procurement:       
      Storage of irreplaceable snow and ice samples from polar and alpine glaciers. Samples of high scientific value. Fragile samples, that require extreme care during transport and storage in a temperature controlled, clean environment.
Currently stock level of 151 pallets. Equal to 181.2 m2, and 434.88 m3.
The temperature set point of storage: -25°C. Any new facility that could offer lower temperature storage may also be beneficial i.e. storage of -40°C for up to 10 pallets would be highly desirable.
Transportation from the storage facility to BAS and vice versa in temperature controlled vehicles with a set point of -20°C and the temperature recorded for our records..    
   II.2.14) Additional information          
      Required; sample boxes to be stored in a clean environment, free of dust or contaminants; not to be stored with, or immediately adjacent to foodstuffs or other substances that may cause issue for cross contamination. Shared and accessible inventory. We require the new facility to pick boxes from specific pallets and return boxes back onto specific pallets to maintain a comprehensive database.    


II.3) Estimated Date of publication
         30/06/2022
      
      
Section IV: Procedure   

IV.1) Description       
   IV.1.8) Information about Government Procurement Agreement (GPA )
         The contract is covered by the Government Procurement Agreement (GPA) - NO

Section VI: Complementary Information    
VI.3) Additional Information:       
   A Supplier engagement day will take place on the 25th April 2022 at 10.00am. This session will be conducted via Zoom, it will be recorded and sent out to anyone that can not attend on this day.

Please email BASPROCUREMENT@ukri.org.uk to register your interest, we will be sending out invites closer to the day.
To view this notice, please click here:
https://ukri.delta-esourcing.com/delta/viewNotice.html?noticeId=677218625
GO-2022323-PRO-19845497 TKR-2022323-PRO-19845496        

VI.5) Date Of Dispatch Of This Notice: 23/03/2022

View any Notice Addenda

UK-Cambridge: Storage and warehousing services.

Section I: Contracting authority/entity (as stated in the original notice)

I.1) Name and addresses
       UK Research & Innovation
       British Antarctic Survey, Highcross, Madingley Rd, Cambridge, CB3 0ET, United Kingdom
       Tel. +44 1223221400, Email: basprocurement@ukri.org
       Contact: Laura Ross
       Main Address: https://ukri.delta-esourcing.com/, Address of the buyer profile: https://ukri.delta-esourcing.com
       NUTS Code: UKH12

Section II: Object (as stated in the original notice)

II.1) Scope of the procurement
   
   II.1.1) Title: UKRI-2107 BAS Ice Core Storage & Transportation      Reference number: UKRI-2107      
   II.1.2) Main CPV code:
      63120000 - Storage and warehousing services.
   
   II.1.3) Type of contract: SERVICES   
   II.1.4) Short Description: Storage of irreplaceable snow and ice samples from polar and alpine glaciers. Samples of high scientific value. Fragile samples, that require extreme care during temperature controlled transportation and long term storage in a temperature controlled, clean environment.

Section VI: Complementary information

V1.5) Date of dispatch of this notice: 12/04/2022

VI.6) Original notice reference:

   Notice Reference:    2022 - 443145   
   Notice number in OJ S: Not Provided
   Date of dispatch of the original notice: 23/03/2022

Section VII: Changes

VII.1) Information to be changed or added

      VII.1.1) Reason for change: Modification of original information submitted by the contracting authority    
      
      VII.1.2) Text to be corrected in original notice No: 1
                  
         Section Number: II.2.4          
         Lot No: Not provided          
         Place of text to be modified: Not provided          
         Instead of: Storage of irreplaceable snow and ice samples from polar and alpine glaciers. Samples of high scientific value. Fragile
samples, that require extreme care during transport and storage in a temperature controlled, clean environment.
Currently stock level of 151 pallets. Equal to 181.2 m2, and 434.88 m3.
The temperature set point of storage: -25°C. Any new facility that could offer lower temperature          
         Read: This project could be split into two lots if necessary.
Lot 1. STORAGE:
Maximum 151 Pallets could be split into critical and MAXIUM 151 PALLETS COULD BE SPLIT INTO CRITICAL AND ARCHIVE SAMPLES. CRTITCAL SAMPLES MUST BE ACCESSIBLE AT ALL TIMES, ARCHIVE SAMPLES TO BE ACCESSIBLE UPON REQUEST.
Lot 2. TRANSPORTATION:
TEMPERTAURE CONTROLLED TRANSPORTATION OF SAMPLES TO BAS HQ CAMBRIDGE.
STORAGE
Storage of irreplaceable snow and ice samples from polar and alpine glaciers. Samples of high scientific value. Fragile samples, that require extreme care during transport and storage in a temperature controlled, clean environment.
Currently stock level of 151 pallets. Equal to 181.2 m2, and 434.88 m3.
The Archive could be separated into TWO storage areas,
1.CRITICAL SAMPLES APPROX 50 PALLETS WITH CONSTANT ACESS
2.ARCHIVE SAMPLES 100 PALLETS WITH OCCASIONAL ACCESS.
The temperature set point of storage: -25°C.
Any facility that could offer lower temperature storage may also be beneficial i.e. storage of -40°C for up to 10 pallets would be highly desirable, BUT NOT MANDATORY.
Required; sample boxes to be stored in a clean environment, free of excess dust or potential contaminants; not to be stored with, or immediately adjacent to foodstuffs or other substances that cause cross contamination.
Shared and accessible inventory. We require the new facility to have an inventory management system in place. Regular access to Critical Samples is required, with samples to be placed back in the correct filing place/ pallet.

The filing and organisation of the samples is essential for maintaining a comprehensive and workable sample set for active use by the scientists.
TRANSPORTATION – this could be published as a separate lot.
Transportation from the storage facility to BAS and vice versa in temperature-controlled vehicles with a set point of -20°C and the temperature recorded for our records.
                                    
      
      VII.1.2) Text to be corrected in original notice No: 2
                  
         Section Number: VI.3          
         Lot No: Not provided          
         Place of text to be modified: VI.3          
         Instead of: A Supplier engagement day will take place on the 25th April 2022 at 10.00am. This session will be conducted via Zoom, it will be recorded and sent out to anyone that can not attend on this day.
To view this notice, please click here:
https://ukri.delta-esourcing.com/delta/viewNotice.html?noticeId=677218625          
         Read: A Supplier engagement day will take place on the 25th April 2022 at 10.00am.
This is an opportunity for you to ask questions about the project and offer solution ideas.
This session will be conducted via Zoom, it will be recorded and sent out to anyone that can not attend on this day.
To view this notice, please click here:
https://ukri.delta-esourcing.com/delta/viewNotice.html?noticeId=677218625
                                    
   
VII.2) Other additional information: A Supplier engagement day will take place on the 25th April 2022 at 10.00am. This session will be conducted via Zoom, it will be recorded and sent out to anyone that can not attend on this day.

Please email BASPROCUREMENT@ukri.org.uk to register your interest, we will be sending out invites closer to the day.
To view this notice, please click here:
https://ukri.delta-esourcing.com/delta/viewNotice.html?noticeId=683264728


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