UK Research & Innovation: UKRI-2107 BAS Ice Core Storage & Transportation

UK-Cambridge: Storage and warehousing services.

Section I: Contracting authority/entity (as stated in the original notice)

I.1) Name and addresses
       UK Research & Innovation
       British Antarctic Survey, Highcross, Madingley Rd, Cambridge, CB3 0ET, United Kingdom
       Tel. +44 1223221400, Email: basprocurement@ukri.org
       Contact: Laura Ross
       Main Address: https://ukri.delta-esourcing.com/, Address of the buyer profile: https://ukri.delta-esourcing.com
       NUTS Code: UKH12

Section II: Object (as stated in the original notice)

II.1) Scope of the procurement
   
   II.1.1) Title: UKRI-2107 BAS Ice Core Storage & Transportation      Reference number: UKRI-2107      
   II.1.2) Main CPV code:
      63120000 - Storage and warehousing services.
   
   II.1.3) Type of contract: SERVICES   
   II.1.4) Short Description: Storage of irreplaceable snow and ice samples from polar and alpine glaciers. Samples of high scientific value. Fragile samples, that require extreme care during temperature controlled transportation and long term storage in a temperature controlled, clean environment.

Section VI: Complementary information

V1.5) Date of dispatch of this notice: 12/04/2022

VI.6) Original notice reference:

   Notice Reference:    2022 - 443145   
   Notice number in OJ S: Not Provided
   Date of dispatch of the original notice: 23/03/2022

Section VII: Changes

VII.1) Information to be changed or added

      VII.1.1) Reason for change: Modification of original information submitted by the contracting authority    
      
      VII.1.2) Text to be corrected in original notice No: 1
                  
         Section Number: II.2.4          
         Lot No: Not provided          
         Place of text to be modified: Not provided          
         Instead of: Storage of irreplaceable snow and ice samples from polar and alpine glaciers. Samples of high scientific value. Fragile
samples, that require extreme care during transport and storage in a temperature controlled, clean environment.
Currently stock level of 151 pallets. Equal to 181.2 m2, and 434.88 m3.
The temperature set point of storage: -25°C. Any new facility that could offer lower temperature          
         Read: This project could be split into two lots if necessary.
Lot 1. STORAGE:
Maximum 151 Pallets could be split into critical and MAXIUM 151 PALLETS COULD BE SPLIT INTO CRITICAL AND ARCHIVE SAMPLES. CRTITCAL SAMPLES MUST BE ACCESSIBLE AT ALL TIMES, ARCHIVE SAMPLES TO BE ACCESSIBLE UPON REQUEST.
Lot 2. TRANSPORTATION:
TEMPERTAURE CONTROLLED TRANSPORTATION OF SAMPLES TO BAS HQ CAMBRIDGE.
STORAGE
Storage of irreplaceable snow and ice samples from polar and alpine glaciers. Samples of high scientific value. Fragile samples, that require extreme care during transport and storage in a temperature controlled, clean environment.
Currently stock level of 151 pallets. Equal to 181.2 m2, and 434.88 m3.
The Archive could be separated into TWO storage areas,
1.CRITICAL SAMPLES APPROX 50 PALLETS WITH CONSTANT ACESS
2.ARCHIVE SAMPLES 100 PALLETS WITH OCCASIONAL ACCESS.
The temperature set point of storage: -25°C.
Any facility that could offer lower temperature storage may also be beneficial i.e. storage of -40°C for up to 10 pallets would be highly desirable, BUT NOT MANDATORY.
Required; sample boxes to be stored in a clean environment, free of excess dust or potential contaminants; not to be stored with, or immediately adjacent to foodstuffs or other substances that cause cross contamination.
Shared and accessible inventory. We require the new facility to have an inventory management system in place. Regular access to Critical Samples is required, with samples to be placed back in the correct filing place/ pallet.

The filing and organisation of the samples is essential for maintaining a comprehensive and workable sample set for active use by the scientists.
TRANSPORTATION – this could be published as a separate lot.
Transportation from the storage facility to BAS and vice versa in temperature-controlled vehicles with a set point of -20°C and the temperature recorded for our records.
                                    
      
      VII.1.2) Text to be corrected in original notice No: 2
                  
         Section Number: VI.3          
         Lot No: Not provided          
         Place of text to be modified: VI.3          
         Instead of: A Supplier engagement day will take place on the 25th April 2022 at 10.00am. This session will be conducted via Zoom, it will be recorded and sent out to anyone that can not attend on this day.
To view this notice, please click here:
https://ukri.delta-esourcing.com/delta/viewNotice.html?noticeId=677218625          
         Read: A Supplier engagement day will take place on the 25th April 2022 at 10.00am.
This is an opportunity for you to ask questions about the project and offer solution ideas.
This session will be conducted via Zoom, it will be recorded and sent out to anyone that can not attend on this day.
To view this notice, please click here:
https://ukri.delta-esourcing.com/delta/viewNotice.html?noticeId=677218625
                                    
   
VII.2) Other additional information: A Supplier engagement day will take place on the 25th April 2022 at 10.00am. This session will be conducted via Zoom, it will be recorded and sent out to anyone that can not attend on this day.

Please email BASPROCUREMENT@ukri.org.uk to register your interest, we will be sending out invites closer to the day.
To view this notice, please click here:
https://ukri.delta-esourcing.com/delta/viewNotice.html?noticeId=683264728