UK Research & Innovation: UKRI-3274 Professional Services for the Design, Project Management and Cost Management of HV/LV Infrastructure Project Works

UK-Swindon: Calculation of costs, monitoring of costs.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       UK Research and Innovation
       Polaris House, North Star Avenue, Swindon, SN2 2FL, United Kingdom
       Tel. +44 1793442000, Email: STFCprocurement@ukri.org
       Main Address: www.ukri.org
       NUTS Code: UKK14

   I.2) Joint procurement:
      The contract involves joint procurement: No          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: Yes

   I.4)Type of the contracting authority:
      Body governed by public law

   I.5) Main activity:
      Other activity: research and innovation

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: UKRI-3274 Professional Services for the Design, Project Management and Cost Management of HV/LV Infrastructure Project Works            
      Reference number: UKRI-3274

      II.1.2) Main CPV code:
         71244000 - Calculation of costs, monitoring of costs.


      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: UKRI-STFC Rutherford Appleton Laboratory site has 50 substations with a total demand of 24MW and c. 27km of HV cabling. Some of this infrastructure is original circa 60 years old.
STFC have identified a substantial maintenance backlog list, which forms the focus of the request for the support of a specialist HV/LV Design Consultancy, with large, complexed site Infrastructure design experience. The list is comprised of a large variety of interventions to the electrical infrastructure such as cable overlays for capacity, replacements for service life, and remedial works following faults on the network.
There is a clear need for a long-term infrastructure masterplan to address this deficit. At this time, we understand that planning the maintenance work should be mindful to the need for a masterplan. The supplier is to be capable to design and deliver Infrastructure Master planning especially where we are making significant investment into the existing infrastructure.
https://www.ukri.org/who-we-are/procurement-contract-transparency-data/

      II.1.6) Information about lots
         This contract is divided into lots: No
            
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 950,000
                  
         Currency:GBP            

   II.2) Description

      II.2.2) Additional CPV code(s):
      Not Provided

      II.2.3) Place of performance
      Nuts code:
      UKJ14 - Oxfordshire
   
      Main site or place of performance:
      Oxfordshire
             

      II.2.4) Description of the procurement: The maintenance backlog is currently listed by task (See Appendix D in the tender documents). A critical activity is to initially develop the list into design packages that are appropriate to be delivered on site. For example, multiple tasks in a single building might be appropriate to be delivered as a single design package that is delivered across several phases. Or tasks might remain as single activities.
An in-depth understanding the of the task list, site and priorities is required to allow for development and delivery of the design and construction packages. We propose a ‘Discovery Phase’ to develop this understanding

We are looking to contract with specialist supplier who has Technical, Design, Programming and Project Management capability to deliver the following services to support the implementation of the backlog.
•Programme Management Office
•Project Management
•Contract Procurement and Contract Administration
•Cost Management
•Electrical Design
•Civil Design
Other services that may be required, and can also be provided by the supplier include:
•Architecture, and Infrastructure Master planning – for example, if new substations are required.
•Landscape and Ecology – to support with any planning applications should they be required.
•Fire Engineering – If permanent or temporary changes are required to the fire strategy because of the works.
These works are across a complexed portfolio of buildings including laboratories, workshops, offices, support facilities, assembly halls etc.

This appointment will be up to a 4-year period, On a 2+1+1 Term. Over the next 4 years, we have been granted funding to address the maintenance backlog which, is circa £2-3 million pa.

The core requirement of the Discovery Phase is estimated of up to £100,000.00 GBP ex VAT. Any work via this Contract beyond the core requirement shall be a ‘call-off’, meaning that there is no guaranteed level of spend beyond the core requirement. Once a Contract is established with a preferred Bidder orders shall be made when UKRI identify the need UKRI shall request a quote from the supplier. If UKRI wish to proceed, a PO will be issued for the defined project/requirement. Multiple Orders may be issued throughout the Contract duration and up to the maximum Contract value. The anticipated fee for these works across the full potential 4-year terms is £950,000.00
https://www.ukri.org/who-we-are/procurement-contract-transparency-data/

      II.2.5) Award criteria:
       Not Provided

      II.2.11) Information about options
         Options: Yes
         Description of these options:The option of extending the contract to a 3rd and 4th year, released indivdually.

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: Not Provided


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Open


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2023/S 000-028232
      
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: UKRI-3274    
   Lot Number: Not Provided    
   Title: Not Provided

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 09/01/2024

      V.2.2) Information about tenders
         Number of tenders received: 8
         Number of tenders received from SMEs: Not Provided          
         Number of tenders received from tenderers from other EU Member States: Not Provided          
         Number of tenders received from tenderers from non-EU Member States: Not Provided          
         Number of tenders received by electronic means: Not Provided

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             WSP UK Limited, 01383511
             WSP House, London, WC2A 1AF, United Kingdom
             NUTS Code: UKI
            The contractor is an SME: No

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: 950,000          
         Total value of the contract/lot: 950,000
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
https://ukri.delta-esourcing.com/delta/viewNotice.html?noticeId=879170119

   VI.4) Procedures for review

      VI.4.1) Review body
          UK Research & Innovation
          Science & Technology Facilities Council, Rutherford Appleton Laboratory, Harwell, Oxford, OX11 0QX, United Kingdom
          Tel. +44 1235446553

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 30/07/2024