UK Research & Innovation: UKRI-4014 Building Energy Management System (BEMS) Maintenance, Inspection and Testing Contract

UK-Didcot: Energy-management services.
Section I: Contracting Authority
      I.1) Name and addresses
             UK Research & Innovation
             Science and Technology Facilities Council, Rutherford Appleton Laboratory, Harwell Campus, Didcot, OX11 0QX, United Kingdom
             Tel. +44 7394204018, Email: Solomon.Nwosu@ukri.org
             Contact: Solomon Nwosu
             Main Address: www.ukri.org
             NUTS Code: UKJ14
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: Yes.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: https://ukri.delta-esourcing.com
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Body governed by public law
      I.5) Main activity
            Other activity:

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: UKRI-4014 Building Energy Management System (BEMS) Maintenance, Inspection and Testing Contract       
      Reference Number: UKRI-4014
      II.1.2) Main CPV Code:
      71314200 - Energy-management services.

      II.1.3) Type of contract: SERVICES
      II.1.4) Short description: Estates Property Services provides valuable support to the front-line, scientific activities of the STFC. This support is wide ranging, from the provision of suitable sites, buildings, workplaces and information and communications technology connectivity, through to an exceptionally wide range of business and staff support services. There is an existing, established in-house maintenance and design team that operate and maintain much of the establishment’s Building Services, Plant and Equipment. This requirement is for a Supplier to work alongside the in-house team, providing a maintenance and asset replacement service to the assets defined within the documents schedules and in future developments across the RAL estate. The Supplier is to work in Partnership with the Estates Property Services team to ensure business continuity through robust maintenance and testing of the Building Energy Management Systems. The BEMS system not only manage HVAC plant and equipment within typical office facilities but, also control environments within laboratory facilities including cleanrooms, assembly areas, satellite testing and assembly, laser facilities etc. Some of these areas have critical environments i.e. filtration, humidity etc. These conditions can be subjected to an ISO accreditation signed off by the client. The supplier is to provide the appropriate resource to comply with the service levels within the specification.
The BEMS systems also interface with other controllers and Data Managers which provide energy data from the buildings metering and site infrastructure.       
      II.1.5) Estimated total value:
      Value excluding VAT: 1,350,000       
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: No       
   
II.2) Description
      
      II.2.2) Additional CPV codes:
      Not Provided       
      II.2.3) Place of performance:
      UKJ14 Oxfordshire
      
      II.2.4) Description of procurement: Estates Property Services provides valuable support to the front-line, scientific activities of the STFC. This support is wide ranging, from the provision of suitable sites, buildings, workplaces and information and communications technology connectivity, through to an exceptionally wide range of business and staff support services. There is an existing, established in-house maintenance and design team that operate and maintain much of the establishment’s Building Services, Plant and Equipment. This requirement is for a Supplier to work alongside the in-house team, providing a maintenance and asset replacement service to the assets defined within the documents schedules and in future developments across the RAL estate. The Supplier is to work in Partnership with the Estates Property Services team to ensure business continuity through robust maintenance and testing of the Building Energy Management Systems. The BEMS system not only manage HVAC plant and equipment within typical office facilities but, also control environments within laboratory facilities including cleanrooms, assembly areas, satellite testing and assembly, laser facilities etc. Some of these areas have critical environments i.e. filtration, humidity etc. These conditions can be subjected to an ISO accreditation signed off by the client. The supplier is to provide the appropriate resource to comply with the service levels within the specification.
The BEMS systems also interface with other controllers and Data Managers which provide energy data from the buildings metering and site infrastructure.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: Not provided       
      Currency: Not provided       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 48       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Not provided       


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      Not Provided       
      III.1.2) Economic and financial standing       
      List and brief description of selection criteria:       
      Not Provided    
      Minimum level(s) of standards possibly required (if applicable) :       
      Not Provided    
      III.1.3) Technical and professional ability
      List and brief description of selection criteria:       
      Not Provided      
      Minimum level(s) of standards possibly required (if applicable) :          
      Not Provided   
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      
   III.2) Conditions related to the contract
      III.2.1) Information about a particular profession    
      Reference to the relevant law, regulation or administrative provision:          
      Not Provided    
      III.2.2) Contract performance conditions          
      Not Provided          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description OPEN
      IV.1.1) Type of procedure: Open   
   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement - NO    
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   
   
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 12/08/2024 Time: 11:00
            
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
         Duration in month(s): 48
      
      IV.2.7) Conditions for opening of tenders:
         Date: 12/08/2024
         Time: 11:05
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: No    
   Estimated timing for further notices to be published: Not provided
   VI.2) Information about electronic workflows
   Electronic ordering will be used No       
   Electronic invoicing will be accepted No       
   Electronic payment will be used No       
   VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://ukri.delta-esourcing.com/tenders/UK-UK-Didcot:-Energy-management-services./8JGXNMK65X

To respond to this opportunity, please click here:
https://ukri.delta-esourcing.com/respond/8JGXNMK65X
   VI.4) Procedures for review
   VI.4.1) Review body:
             UK Research & Innovation
       Science and Technology Facilities Council, Rutherford Appleton Laboratory Harwell Campus, Didcot, OX11 0QX, United Kingdom
       Internet address: www.ukri.org
   VI.4.2) Body responsible for mediation procedures:
Not provided
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    Not Provided    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
   VI.5) Date Of Dispatch Of This Notice: 05/07/2024

Annex A