UK Research & Innovation: UKRI-4034 The provision of a Thin Film Coating system

UK Research & Innovation is using Delta eSourcing to run this tender exercise

Notice Summary

Title:	UKRI-4034 The provision of a Thin Film Coating system
Notice type:	Contract Notice
Authority:	UK Research & Innovation
Nature of contract:	Supplies
Procedure:	Open
Short Description:	UKRI wishes to establish a Contract for the Supply, delivery, installation, training and commissioning of a vacuum deposition Thin Film Coating System. As part of this tender, UKRI will be disclosing confidential information. Therefore the Supplier will need to sign our Non Disclosure Agreement in order to to view the UKRI-4034 Appendix D- Design Drawings. Suppliers are to submit their request for the NDA form, through the message centre on the Delta eSourcing Portal.
Published:	04/06/2024 15:45

View Full Notice

UK-Swindon: Laboratory, optical and precision equipments (excl. glasses).
Section I: Contracting Authority
      I.1) Name and addresses
             UK Research & Innovation
             Polaris House, North Star Avenue, Swindon, SN2 1FL, United Kingdom
             Tel. +44 7565200218, Email: STFCProcurement@ukri.org
             Contact: STFC Procurement
             Main Address: www.urki.org
             NUTS Code: UKK14
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-Swindon:-Laboratory%2C-optical-and-precision-equipments-%28excl.-glasses%29./V87CNQU232
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent to the abovementioned address
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Body governed by public law
      I.5) Main activity
            Other activity:

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: UKRI-4034 The provision of a Thin Film Coating system
      Reference Number: Not provided
      II.1.2) Main CPV Code:
      38000000 - Laboratory, optical and precision equipments (excl. glasses).

      II.1.3) Type of contract: SUPPLIES
      II.1.4) Short description: UKRI wishes to establish a Contract for the Supply, delivery, installation, training and
commissioning of a vacuum deposition Thin Film Coating System.
As part of this tender, UKRI will be disclosing confidential information. Therefore the Supplier will need to sign our Non Disclosure Agreement in order to to view the UKRI-4034 Appendix D- Design Drawings. Suppliers are to submit their request for the NDA form, through the message centre on the Delta eSourcing Portal.
      II.1.5) Estimated total value:
      Value excluding VAT: 315,000
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: No

II.2) Description

      II.2.2) Additional CPV codes:
      Not Provided
      II.2.3) Place of performance:
      UKJ14 Oxfordshire

      II.2.4) Description of procurement: UKRI wishes to establish a Contract for the supply, delivery, installation, training and commissioning of a Vacuum Deposition Thin Film Coating System.
The site address for delivery of the goods and/or services is:
UK Research and Innovation Science and Technology Facilities Council
Rutherford Appleton Laboratory
Harwell Campus
Didcot
OX11 0QX
The estimated value of the opportunity is:
For Thin film Coating system: £285,000.00 excluding VAT.
For Optional Item, an additional £30,000.00 Excluding VAT. Note, this is an option and are not guaranteed.
Therefore the total estimated potential value for this tender opportunity is £315,000.00 excluding VAT.

As part of this tender, UKRI will be disclosing confidential information. Therefore the Supplier will need to sign our Non Disclosure Agreement in order to to view the UKRI-3690 Appendix D- Design Drawings. Suppliers are to submit their request for the NDA form, through the message centre on the Delta eSourcing Portal.
      II.2.5) Award criteria:
            Criteria below
            Quality criterion - Name: Technical / Weighting: 70

            Cost criterion - Name: Price / Weighting: 30

      II.2.6) Estimated value:
      Value excluding VAT: 315,000
      Currency: GBP
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 12
      This contract is subject to renewal: No
      Description of renewals: Not provided

      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       Yes
      Description of options: For Optional Item of potential bidders supplying their own Tape Drive System, an additional £30,000.00 Excluding VAT. Note, this is an option and are not guaranteed.
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No
      Identification of the project: Not provided
      II.2.14) Additional information: As part of this tender, UKRI will be disclosing confidential information. Therefore the Supplier will need to sign our Non Disclosure Agreement in order to to view the UKRI-4034 Appendix D- Design Drawings. Suppliers are to submit their request for the NDA form, through the message centre on the Delta eSourcing Portal.

Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:
      Not Provided
      III.1.2) Economic and financial standing
      List and brief description of selection criteria:
      Not Provided
      Minimum level(s) of standards possibly required (if applicable) :
      Not Provided
      III.1.3) Technical and professional ability
      List and brief description of selection criteria:
      Not Provided
      Minimum level(s) of standards possibly required (if applicable) :
      Not Provided
      III.1.5) Information about reserved contracts (if applicable)
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No
      The execution of the contract is restricted to the framework of sheltered employment programmes: No

   III.2) Conditions related to the contract

      III.2.2) Contract performance conditions
      Not Provided
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description OPEN
      IV.1.1) Type of procedure: Open

   IV.1.3) Information about a framework agreement or a dynamic purchasing system
         The procurement involves the establishment of a framework agreement - NO
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided


   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 10/07/2024 Time: 14:00

      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
         Duration in month(s): 3

      IV.2.7) Conditions for opening of tenders:
         Date: 10/07/2024
         Time: 14:00


Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: No
   Estimated timing for further notices to be published: Not provided
   VI.2) Information about electronic workflows
   Electronic ordering will be used No
   Electronic invoicing will be accepted No
   Electronic payment will be used No
   VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://ukri.delta-esourcing.com/tenders/UK-UK-Swindon:-Laboratory%2C-optical-and-precision-equipments-%28excl.-glasses%29./V87CNQU232

To respond to this opportunity, please click here:
https://ukri.delta-esourcing.com/respond/V87CNQU232
   VI.4) Procedures for review
   VI.4.1) Review body:
             UK Research & Innovation
       Polaris House, North Star Avenue, Swindon, SN2 1FL, United Kingdom
       Tel. +44 1235446553
   VI.4.2) Body responsible for mediation procedures:
             UK Research & Innovation
          Science & Technology Facilities Council, Rutherford Appleton Laboratory, Harwell, Oxford, OX110QX, United Kingdom
          Tel. +44 1235446553
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:
    Not Provided
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
   VI.5) Date Of Dispatch Of This Notice: 04/06/2024

Annex A

View any Notice Addenda

UKRI-4034 The provision of a Thin Film Coating system

UK-Swindon: Laboratory, optical and precision equipments (excl. glasses).

Section I: Contracting authority/entity (as stated in the original notice)

I.1) Name and addresses
       UK Research & Innovation
       Polaris House, North Star Avenue, Swindon, SN2 1FL, United Kingdom
       Tel. +44 7565200218, Email: STFCProcurement@ukri.org
       Contact: STFC Procurement
       Main Address: www.urki.org
       NUTS Code: UKK14

Section II: Object (as stated in the original notice)

II.1) Scope of the procurement

   II.1.1) Title: UKRI-4034 The provision of a Thin Film Coating system      Reference number: Not Provided
   II.1.2) Main CPV code:
      38000000 - Laboratory, optical and precision equipments (excl. glasses).

   II.1.3) Type of contract: SUPPLIES
   II.1.4) Short Description: UKRI wishes to establish a Contract for the Supply, delivery, installation, training and
commissioning of a vacuum deposition Thin Film Coating System.
As part of this tender, UKRI will be disclosing confidential information. Therefore the Supplier will need to sign our Non Disclosure Agreement in order to to view the UKRI-4034 Appendix D- Design Drawings. Suppliers are to submit their request for the NDA form, through the message centre on the Delta eSourcing Portal.

Section VI: Complementary information

V1.5) Date of dispatch of this notice: 24/06/2024

VI.6) Original notice reference:

   Notice Reference:    2024 - 676150
   Notice number in OJ S:    2024/S 000 - 017325
   Date of dispatch of the original notice: 04/06/2024

Section VII: Changes

VII.1) Information to be changed or added

      VII.1.1) Reason for change: Modification of original information submitted by the contracting authority

      VII.1.2) Text to be corrected in original notice No: 1

         Section Number: IV.2.2
         Lot No: Not provided
         Place of text to be modified: Time limit for receipt of tenders or requests to participate.
         Instead of: Date: 10/07/2024 Time: 14:00
         Read: Date: 24/07/2024 Time: 14:00


VII.2) Other additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. UKRI has taken the decision to extend the deadline by 2 weeks to give suppliers ample time to bid for the requirement. The new Deadline date will be 24th July 2024 at 14:00 BST.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://ukri.delta-esourcing.com/tenders/UK-UK-Swindon:-Laboratory%2C-optical-and-precision-equipments-%28excl.-glasses%29./V87CNQU232

To respond to this opportunity, please click here:
https://ukri.delta-esourcing.com/respond/V87CNQU232

View Award Notice

UK-Swindon: Laboratory, optical and precision equipments (excl. glasses).

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       UK Research & Innovation
       Polaris House, North Star Avenue, Swindon, SN2 1FL, United Kingdom
       Tel. +44 7565200218, Email: STFCProcurement@ukri.org
       Contact: STFC Procurement
       Main Address: www.urki.org
       NUTS Code: UKK14

   I.2) Joint procurement:
      The contract involves joint procurement: No
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Body governed by public law

   I.5) Main activity:
      Other activity: Research

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: UKRI-4034 The provision of a Thin Film Coating system
      Reference number: Not Provided

      II.1.2) Main CPV code:
         38000000 - Laboratory, optical and precision equipments (excl. glasses).

      II.1.3) Type of contract: SUPPLIES

      II.1.4) Short description: UKRI wishes to establish a Contract for the Supply, delivery, installation, training and
commissioning of a vacuum deposition Thin Film Coating System.
As part of this tender, UKRI will be disclosing confidential information. Therefore the Supplier will need to sign our Non Disclosure Agreement in order to to view the UKRI-4034 Appendix D- Design Drawings. Suppliers are to submit their request for the NDA form, through the message centre on the Delta eSourcing Portal.

      II.1.6) Information about lots
         This contract is divided into lots: No

      II.1.7) Total value of the procurement (excluding VAT)
          Value: 284,950

         Currency:GBP

   II.2) Description

      II.2.2) Additional CPV code(s):
      Not Provided

      II.2.3) Place of performance
      Nuts code:
      UKJ14 - Oxfordshire

      Main site or place of performance:
      Oxfordshire


      II.2.4) Description of the procurement: UKRI wishes to establish a Contract for the supply, delivery, installation, training and commissioning of a Vacuum Deposition Thin Film Coating System.
The site address for delivery of the goods and/or services is:
UK Research and Innovation Science and Technology Facilities Council
Rutherford Appleton Laboratory
Harwell Campus
Didcot
OX11 0QX
The estimated value of the opportunity is:
For Thin film Coating system: £285,000.00 excluding VAT.
For Optional Item, an additional £30,000.00 Excluding VAT. Note, this is an option and are not guaranteed.
Therefore the total estimated potential value for this tender opportunity is £315,000.00 excluding VAT.

As part of this tender, UKRI will be disclosing confidential information. Therefore the Supplier will need to sign our Non Disclosure Agreement in order to to view the UKRI-3690 Appendix D- Design Drawings. Suppliers are to submit their request for the NDA form, through the message centre on the Delta eSourcing Portal.

      II.2.5) Award criteria:
      Quality criterion - Name: Technical / Weighting: 70

      Cost criterion - Name: Price / Weighting: 30


      II.2.11) Information about options
         Options: Yes
         Description of these options:For Optional Item of potential bidders supplying their own Tape Drive System, an additional £30,000.00 Excluding VAT. Note, this is an option and are not guaranteed.

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No


      II.2.14) Additional information: As part of this tender, UKRI will be disclosing confidential information. Therefore the Supplier will need to sign our Non Disclosure Agreement in order to to view the UKRI-4034 Appendix D- Design Drawings. Suppliers are to submit their request for the NDA form, through the message centre on the Delta eSourcing Portal.

Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Open

   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No


   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2024/S 000-017325



   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: Not Provided
   Lot Number: Not Provided
   Title: Not Provided

   A contract/lot is awarded: Yes

   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 12/09/2024

      V.2.2) Information about tenders
         Number of tenders received: 7
         Number of tenders received from SMEs: Not Provided
         Number of tenders received from tenderers from other EU Member States: Not Provided
         Number of tenders received from tenderers from non-EU Member States: Not Provided
         Number of tenders received by electronic means: Not Provided

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No

         Contractor (No.1)
             Kurt J Lesker Company Limited, 02426614
             Austin House, Sidney Little Road, St Leonards on Sea, TN38 9PU, United Kingdom
             NUTS Code: UKJ22
            The contractor is an SME: Yes

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: Not Provided
         Total value of the contract/lot: 284,940
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No

Section VI: Complementary information

   VI.3) Additional information: Procurement Contract Transparency Data: Redacted contract documents will be made available within the next 30 days on the UKRI website at: https://www.ukri.org/about-us/procurement-contract-transparency-data/
To view this notice, please click here:
https://ukri.delta-esourcing.com/delta/viewNotice.html?noticeId=887424233

   VI.4) Procedures for review

      VI.4.1) Review body
          UK Research & Innovation
          Polaris House, North Star Avenue, Swindon, SN2 1FL, United Kingdom
          Tel. +44 1235446553

      VI.4.2) Body responsible for mediation procedures
          UK Research & Innovation
          Polaris House, North Star Avenue, Swindon, SN1 2FL, United Kingdom
          Tel. +44 1235446553

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 16/09/2024