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UK Research & Innovation: UKRI-2379 EPAC Front End and Ti:Sapphire Main Amplifier Optiocal Tables

  UK Research & Innovation is using Delta eSourcing to run this tender exercise

Notice Summary
Title: UKRI-2379 EPAC Front End and Ti:Sapphire Main Amplifier Optiocal Tables
Notice type: Contract Notice
Authority: UK Research & Innovation
Nature of contract: Supplies
Procedure: Open
Short Description: Proposals are sought by the Science and Technology Facilities Council (STFC) for the supply of optical tables for laser systems being built for the EPAC Project located at the Rutherford Appleton Laboratory (RAL). These optical tables will form the base of the laser system and will be operated at room temperature in ambient atmospheric conditions in a clean room environment.
Published: 02/09/2022 15:49

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UK-Swindon: Optical instruments.
Section I: Contracting Authority
      I.1) Name and addresses
             UK Research & Innovation
             Polaris House, North Star Avenue, Swindon, SN2 1FL, United Kingdom
             Tel. +44 7565200218, Email: STFCprocurement@ukri.org
             Contact: STFC Procurement
             Main Address: www.ukri.org
             NUTS Code: UKK14
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-Swindon:-Optical-instruments./4KG2EFMX72
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-Swindon:-Optical-instruments./4KG2EFMX72
      I.4) Type of the contracting authority
            Body governed by public law
      I.5) Main activity
            Other activity:

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: UKRI-2379 EPAC Front End and Ti:Sapphire Main Amplifier Optiocal Tables       
      Reference Number: UKRI-2379
      II.1.2) Main CPV Code:
      38600000 - Optical instruments.

      II.1.3) Type of contract: SUPPLIES
      II.1.4) Short description: Proposals are sought by the Science and Technology Facilities Council (STFC) for the supply of
optical tables for laser systems being built for the EPAC Project located at the Rutherford Appleton
Laboratory (RAL). These optical tables will form the base of the laser system and will be operated at
room temperature in ambient atmospheric conditions in a clean room environment.       
      II.1.5) Estimated total value:
      Value excluding VAT: 240,000       
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: No       
   
II.2) Description
      
      II.2.2) Additional CPV codes:
      Not Provided       
      II.2.3) Place of performance:
      UKJ14 Oxfordshire
      
      II.2.4) Description of procurement: Ti:Sapphire Main Amplifier Optical Tables.

The initial purchase is for 1 Front End Optical Table and 1 Ti:S Main Amplifier Optical Table. UKRI wish to retain the option to buy an additional 2 optical tables for the Ti:Sapphire Main Amplifier at a later date and therefore different timescales for delivery will apply.
      II.2.5) Award criteria:
            Criteria below
            Quality criterion - Name: Table Joining Method / Weighting: 15
            Quality criterion - Name: Table Supports / Weighting: 15
            Quality criterion - Name: Underside Tapped Holes / Weighting: 5
            Quality criterion - Name: Lost Holes / Weighting: 4
            Quality criterion - Name: Installation / Weighting: 10
            Quality criterion - Name: Quality Management / Weighting: 5
            Quality criterion - Name: Delivery Date / Weighting: 10
            Quality criterion - Name: Delivery Schedule / Weighting: 6
                        
            Cost criterion - Name: Price / Weighting: 30
                              
      II.2.6) Estimated value:
      Value excluding VAT: 240,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Start: 04/11/2022 / End: 31/03/2023       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: To respond to this opportunity please click here: https://ukri.delta-esourcing.com/respond/4KG2EFMX72       


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      Not Provided       
      III.1.2) Economic and financial standing          
      Selection criteria as stated in the procurement documents       
      List and brief description of selection criteria:       
      Not Provided    
      Minimum level(s) of standards possibly required (if applicable) :       
      Not Provided    
      III.1.3) Technical and professional ability    
      Selection criteria as stated in the procurement documents
      List and brief description of selection criteria:       
      Not Provided      
      Minimum level(s) of standards possibly required (if applicable) :          
      Not Provided   
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      
   III.2) Conditions related to the contract
         
      III.2.2) Contract performance conditions          
      Not Provided          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description OPEN
      IV.1.1) Type of procedure: Open   
   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement - NO    
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   
   
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 07/10/2022 Time: 11:00
            
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
         Duration in month(s): 3
      
      IV.2.7) Conditions for opening of tenders:
         Date: 07/10/2022
         Time: 11:00
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: No    
   Estimated timing for further notices to be published: Not provided
   VI.2) Information about electronic workflows
   Electronic ordering will be used No       
   Electronic invoicing will be accepted No       
   Electronic payment will be used No       
   VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://ukri.delta-esourcing.com/tenders/UK-UK-Swindon:-Optical-instruments./4KG2EFMX72

To respond to this opportunity, please click here:
https://ukri.delta-esourcing.com/respond/4KG2EFMX72
   VI.4) Procedures for review
   VI.4.1) Review body:
             UK Research and Innovation
       Polaris House, North Star Avenue, Swindon, SN2 1FL, United Kingdom
   VI.4.2) Body responsible for mediation procedures:
Not provided
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    Not Provided    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
   VI.5) Date Of Dispatch Of This Notice: 02/09/2022

Annex A


View any Notice Addenda

UKRI-2379 EPAC Front End and Ti:Sapphire Main Amplifier Optiocal Tables

UK-Swindon: Optical instruments.

Section I: Contracting authority/entity (as stated in the original notice)

I.1) Name and addresses
       UK Research & Innovation
       Polaris House, North Star Avenue, Swindon, SN2 1FL, United Kingdom
       Tel. +44 7565200218, Email: STFCprocurement@ukri.org
       Contact: STFC Procurement
       Main Address: www.ukri.org
       NUTS Code: UKK14

Section II: Object (as stated in the original notice)

II.1) Scope of the procurement
   
   II.1.1) Title: UKRI-2379 EPAC Front End and Ti:Sapphire Main Amplifier Optiocal Tables      Reference number: UKRI-2379      
   II.1.2) Main CPV code:
      38600000 - Optical instruments.
   
   II.1.3) Type of contract: SUPPLIES   
   II.1.4) Short Description: Proposals are sought by the Science and Technology Facilities Council (STFC) for the supply of
optical tables for laser systems being built for the EPAC Project located at the Rutherford Appleton
Laboratory (RAL). These optical tables will form the base of the laser system and will be operated at
room temperature in ambient atmospheric conditions in a clean room environment.

Section VI: Complementary information

V1.5) Date of dispatch of this notice: 03/10/2022

VI.6) Original notice reference:

   Notice Reference:    2022 - 511156   
   Notice number in OJ S:    2022/S 000 - 024702
   Date of dispatch of the original notice: 02/09/2022

Section VII: Changes

VII.1) Information to be changed or added

      VII.1.1) Reason for change: Modification of original information submitted by the contracting authority    
      
      VII.1.2) Text to be corrected in original notice No: 1
                                    
         Section Number: IV.2.2          
         Place of text to be modified: Time limit for receipt of tenders or requests to participate          
         Instead of:
         Date: 07/10/2022         
         Local Time: 11:00          
         Read:
         Date: 10/10/2022         
         Local Time: 11:00                   
      
      VII.1.2) Text to be corrected in original notice No: 2
                                    
         Section Number: IV.2.7          
         Place of text to be modified: Conditions for opening of tenders          
         Instead of:
         Date: 07/10/2022         
         Local Time: 11:00          
         Read:
         Date: 10/10/2022         
         Local Time: 11:00                   
   
VII.2) Other additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://ukri.delta-esourcing.com/tenders/UK-UK-Swindon:-Optical-instruments./4KG2EFMX72

To respond to this opportunity, please click here:
https://ukri.delta-esourcing.com/respond/4KG2EFMX72


View Award Notice

UK-Swindon: Optical instruments.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       UK Research & Innovation
       Polaris House, North Star Avenue, Swindon, SN2 1FL, United Kingdom
       Tel. +44 7565200218, Email: STFCprocurement@ukri.org
       Contact: STFC Procurement
       Main Address: www.ukri.org
       NUTS Code: UKK14

   I.2) Joint procurement:
      The contract involves joint procurement: No          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Body governed by public law

   I.5) Main activity:
      Other activity: Research

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: UKRI-2379 EPAC Front End and Ti:Sapphire Main Amplifier Optiocal Tables            
      Reference number: UKRI-2379

      II.1.2) Main CPV code:
         38600000 - Optical instruments.


      II.1.3) Type of contract: SUPPLIES

      II.1.4) Short description: Proposals are sought by the Science and Technology Facilities Council (STFC) for the supply of
optical tables for laser systems being built for the EPAC Project located at the Rutherford Appleton
Laboratory (RAL). These optical tables will form the base of the laser system and will be operated at
room temperature in ambient atmospheric conditions in a clean room environment.

      II.1.6) Information about lots
         This contract is divided into lots: No
            
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 291,472.08
                  
         Currency:GBP            

   II.2) Description

      II.2.2) Additional CPV code(s):
      Not Provided

      II.2.3) Place of performance
      Nuts code:
      UKJ14 - Oxfordshire
   
      Main site or place of performance:
      Oxfordshire
             

      II.2.4) Description of the procurement: Ti:Sapphire Main Amplifier Optical Tables.

The initial purchase is for 1 Front End Optical Table and 1 Ti:S Main Amplifier Optical Table. UKRI wish to retain the option to buy an additional 2 optical tables for the Ti:Sapphire Main Amplifier at a later date and therefore different timescales for delivery will apply.

      II.2.5) Award criteria:
      Quality criterion - Name: Table Joining Method / Weighting: 15
      Quality criterion - Name: Table Supports / Weighting: 15
      Quality criterion - Name: Underside Tapped Holes / Weighting: 5
      Quality criterion - Name: Lost Holes / Weighting: 4
      Quality criterion - Name: Installation / Weighting: 10
      Quality criterion - Name: Quality Management / Weighting: 5
      Quality criterion - Name: Delivery Date / Weighting: 10
      Quality criterion - Name: Delivery Schedule / Weighting: 6
                  
      Cost criterion - Name: Price / Weighting: 30
            

      II.2.11) Information about options
         Options: Yes
         Description of these options:UKRI wish to retain the option to buy an additional 2 optical tables for the Ti:Sapphire Main Amplifier at a later date and therefore different timescales for delivery will apply.

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: To respond to this opportunity please click here: https://ukri.delta-esourcing.com/respond/4KG2EFMX72


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Open


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2022/S 000-027695
      
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: Not Provided    
   Lot Number: Not Provided    
   Title: Not Provided

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 16/11/2022

      V.2.2) Information about tenders
         Number of tenders received: 2
         Number of tenders received from SMEs: 1 (SME - as defined in Commission Recommendation 2003/361/EC)          
         Number of tenders received from tenderers from other EU Member States: Not Provided          
         Number of tenders received from tenderers from non-EU Member States: Not Provided          
         Number of tenders received by electronic means: Not Provided

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             Newport Spectra Physics Limited, 02096856
             Units 3 & 4 Cowley Way, Weston Road, Crewe, CW1 6AG, United Kingdom
             Tel. +44 1235432710
             NUTS Code: UKJ14
            The contractor is an SME: Yes

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: Not Provided          
         Total value of the contract/lot: 291,472.08
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

Procurement Contract Transparency Data: Redacted contract documents will be made available within the next 30 days on the UKRI website at: https://www.ukri.org/about-us/procurement-contract-transparency-data/
To view this notice, please click here:
https://ukri.delta-esourcing.com/delta/viewNotice.html?noticeId=731973804

   VI.4) Procedures for review

      VI.4.1) Review body
          UK Research and Innovation
          Polaris House, North Star Avenue, Swindon, SN2 1FL, United Kingdom

      VI.4.2) Body responsible for mediation procedures
          TBC
          TBC, TBC, United Kingdom

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 21/11/2022