UK-Swindon: Company health services.

UK-Swindon: Company health services.

Preliminary Questions
This notice is for prior information only: Yes
This notice aims at reducing time-limits for receipt of tenders: No
This notice is a call for competition: No

Section I: Contracting Authority

I.1) Name and addresses:
UK Research & Innovation
Polaris House, North Star Avenue, Swindon, SN2 1FL, United Kingdom
Tel. +44 7849307911, Email:
Contact: STFC Procurement
Main Address:
NUTS Code: UKK14
Specifications and additional documents: As Above
I.2) Joint procurement:
The contract involves joint procurement: No.
The contract is awarded by a central purchasing body: No .

I.3) Communication
Further information can be obtained from: the above mentioned address

I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity:
Other activity: Research

Section II: Object

II.1) Scope of the procurement - 1
II.1.1) Title: UKRI-2079 Occupational Health at STFC
Reference number: UKRI-2079
II.1.2) Common Procurement Vocabulary:
85147000 - Company health services.
II.1.3) Type of contract: SERVICES
II.1.4) Short description:
The Science and Technology Facilities Council (STFC, part of UK Research and Innovation) is a world-leading science organisation which works with a wide range of parties (universities, private sector and international research partners) to deliver a high standard of research. STFC are seeking to appoint a company to run the Occupational Health service for its sites in:
•Rutherford Appleton Laboratory (RAL) site, near Didcot;
•Daresbury Laboratory (DL) site, near Warrington;
•Royal Observatory Edinburgh (ROE), in Edinburgh city;
•Swindon offices (office estate only); and
•Chilbolton Observatory, in Hampshire.
II.1.5) Estimated total value: Not Provided
II.1.6) Information about lots:
This contract is divided into lots: No
Maximum number of lots that may be awarded to one tenderer: Not Provided
The contracting authority reserves the right to award contracts combining the following lots or groups of lots: Not Provided

II.2) Lot Description
II.2.3) Place of performance:
Region Codes:
UKM75 - Edinburgh, City of
UKK14 - Swindon
UKD61 - Warrington
UKJ36 - Central Hampshire
UKJ14 - Oxfordshire
II.2.4) Description of the procurement:
The appointed company would be expected to deliver the following:

a)Health surveillance programme
b)Management referral programme
c)Provision of wellbeing services
d)Management of first aid provision on site
e)Management information

Further details on these areas can be found in Section VI.3.

As part of the contract, one full-time member of staff is required to be based at the RAL site. This role will act as an administrator and co-ordinator for all aspects of the service at all STFC sites. There is an existing member of staff in this role, therefore TUPE rules will apply.
Occupational Health Department offices/clinics are present in the RAL and DL sites with all necessary equipment provided. It is expected that the contracted supplier will provide both the service and equipment required at other sites, e.g. through use of a mobile service.
II.2.14) Additional information
Please see details how to express an interest in this requirement in Section VI.3.

II.3) Estimated Date of publication

Section IV: Procedure

IV.1) Description
IV.1.8) Information about Government Procurement Agreement (GPA )
The contract is covered by the Government Procurement Agreement (GPA) - YES

Section VI: Complementary Information
VI.3) Additional Information:
The appointed company would be expected to deliver the following:

a)Health surveillance programme
STFC sites contain a wide range of hazards including ionising radiation from experimental beam lines; mechanical workshops with lathes and CNC machines; shift and night-time workers; large experimental halls with overhead cranes, work at height and Fork Lift Trucks in operation. A programme of regular health surveillance will require to be provided.

b)Management referral programme
HR manage management referrals within STFC and it is critical that a referral service is provided whereby staff are seen by a relevant medical professional in a timely manner.

c)Provision of wellbeing services
There are a wide variety of people on STFC sites, e.g. ethnicity and age. There are also a variety of working patterns with staff either full-time onsite, hybrid working or based at home. It is important to provide a varied service which will assist in the development of healthy lifestyles.

d)Management of first aid provision on site
This is an administrative function where first aid training is organised and first aid boxes/defibrillators are checked regularly by the onsite contracted member of staff (see section on ‘contracted staff’ below.

e)Management information
STFC has quarterly Safety, Health and Environment (SHE) committees. Input will be required to each of these committees on the delivery and quality of the services provided. This is currently provided by the onsite administrator.

If you would like to express an interest in this requirement, please send an email with the title "UKRI-2079 Occupational Health at STFC - EOI" to Please include your organisation name, the name of the main contact and email address.

STFC will be hosting a Supplier Event in relation to this requirement on Thursday 7th April 2022 to present the aims of the project and the procurement process. It will also give suppliers a chance to ask any questions. The event will take place via Zoom at 10:30am and will last a maximum of 1 hour and 30 minutes.

If you wish to attend the Supplier Event, please confirm your attendance in your expression of interest email, no later than by 16:00 on Friday 1st April 2022. Details on how to join the Supplier Event will be sent out shortly after.

Please note, all suppliers that express an interest in this requirement will receive all the information that is shared at the Supplier Event, even if they cannot attend.

Further details about STFC can be found here:

Please note, the deadline date referenced in this notice is the deadline for expressing an interest in the Supplier Event and it is not the deadline for the submission of tenders. All dates in relation to the tender will be included in the Contract Notice when the tender is launched.
To view this notice, please click here:
GO-2022314-PRO-19784985 TKR-2022314-PRO-19784984

VI.5) Date Of Dispatch Of This Notice: 14/03/2022